Educause Security Discussion mailing list archives
Re: Student Accounts After Graduation
From: Barbara Ann Torney <bt42 () COLUMBIA EDU>
Date: Fri, 23 May 2014 15:49:45 -0400
We also have SSO, but keeping email (gmail for us) access is not a problem because we limit access to functions in the portal through roles, and they are much more fine-grained than our logon process.
Ex-employees have to have access to their W2 and address info, and ex-students need access to transcripts, and ex-faculty members who still have sponsored doctoral students need access to some faculty functions. So all of that is controlled through portal roles based on detailed info in Banner.
We don't see a conflict between keeping email and limiting access. Sure we've got gazillion portal roles, but once they are set up, they just keep on truckin'.
Happy Memorial Day weekend to all! /bat On Fri, 23 May 2014, Dr. Wole Akpose wrote:
All - We currently move alumni accounts to a Google Apps domain for alumni (with email address @alumn.ourdomain) which does have its own separate sign-on. We are developing a solution that will maintain the @alumni.ourdomain for alumni, but will leverage our sign-on. As we develop this, we are looking at ways to address the concerns shared by others, including limiting access to resources that alumni should not have by default. We see the value of retaining alumni email, and with the many collaboration and social tools available from Google, we expect this approach will only yield more value over time. Wole Akpose On Fri, May 23, 2014 at 2:38 PM, Maria Peluso <mpb () umn edu> wrote: This is a great topic. We are also struggling with the 'eternal' account issue and want to make a move. My concern lies in data permissions that may be tied to an alumni account. To do this, how to phase-in an approach without a full blown IDM for grad students/researcher assistants who may need continued access, etc.? Maria On Tue, May 13, 2014 at 11:53 AM, Thomas Carter <tcarter () austincollege edu> wrote: We currently use internal hosting for student email. Their account stays active for 1 year following their graduation in case email is used for job applications, grad school applications, etc. It also makes it easier to get transcripts and other information. “Eternal” accounts may have been more useful back in the day, but now generally all students have their own personal gmail/yahoo/Hotmail/whatever accounts; many I’ve talked to don’t care about their student account and only use the email because it is basically necessary for some school and professor communications. Thomas Carter Network and Operations Manager Austin College 903-813-2564 AusColl_Logo_Email From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Pedersen, Krystal Sent: Tuesday, May 13, 2014 7:33 AM To: SECURITY () LISTSERV EDUCAUSE EDU Subject: [SECURITY] Student Accounts After Graduation Good Morning Everyone – I was looking for some insight into how other Colleges/Universities manage student accounts after graduation. Also, is the process the same for UG and Graduate? I really appreciate everyone’s feedback (positive or negative) in this area as we are attempting a major overhaul in this area. Thanks! Krystal Pedersen, CISA Information Technology Information Security, Risk & Compliance Analyst krystal.pedersen () umassmed edu O - 508-856-7864 | M - 603-231-9595 -- ______________________________________ Maria Peluso University of Minnesota Information Security ______________________________________ 612-626-9310 mpb () umn edu
------------------------------------------------------------------------- Barbara Torney phone: 212-678-3487 Director, Administrative Information Services fax: 212-678-3243 Teachers College, Columbia University 212-678-4048 525 West 120 Street, Box 43 email: bt42 () columbia edu New York, NY 10027 room: 241 Horace Mann
Current thread:
- Student Accounts After Graduation Pedersen, Krystal (May 13)
- Re: Student Accounts After Graduation Joel L. Rosenblatt (May 13)
- Re: Student Accounts After Graduation Manuel Amaral (May 13)
- Re: Student Accounts After Graduation Shamblin, Quinn (May 13)
- Re: Student Accounts After Graduation Roger A Safian (May 13)
- Re: Student Accounts After Graduation Thomas Carter (May 13)
- Re: Student Accounts After Graduation Jones, Mark B (May 13)
- Re: Student Accounts After Graduation Maria Peluso (May 23)
- Re: Student Accounts After Graduation Dr. Wole Akpose (May 23)
- Re: Student Accounts After Graduation Barbara Ann Torney (May 23)
- Re: Student Accounts After Graduation Paul Chauvet (May 13)
- Re: Student Accounts After Graduation Theresa Rowe (May 23)
- <Possible follow-ups>
- Re: Student Accounts After Graduation Chris Green (May 13)