Re: Retiree Email Accounts

[Sheri J Thompson <sthomp8 () LSU EDU>]

Our email policy is available online and may be of interest to you. We
allow our retirees to continue with the same address but move them from
our exchange environment to our free Google one. 

http://itsweb.lsu.edu/ITS_Security/files/item2627.pdf

 

 

Sheri J. Thompson

IT Communications & Planning Officer

LSU Information Technology Services

200 Frey Computing Center

Baton Rouge, Louisiana 70803

tel. 225.578.5739

fax 225.578.7710

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Drews, Adam
Sent: Monday, February 01, 2010 3:34 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Retiree Email Accounts

 

Hello All,

I have been tasked with investigating how other institutions are
handling retiree email accounts.  We have had multiple requests for
these types of accounts recently and we still aren't sure how we want to
handle them.  I was hoping that other folks on this list might have
addressed this issue already and I might be able gain a bit of insight
into the issue that could be applied at our institution.

A few of the major issues that I see right off the bat:

1.      Do we allow them to use the same email account and archive/purge
all of their email that existed from when they were employed at the
College? 
2.      Do we create a new account with a new email address that
designates the account as a retiree account? 
3.      How long should they have access to the retiree email (1 year, 2
years, forever...)? 
4.      Can they extend the use of the email account for a longer period
of time?


Any input would be greatly appreciated.

Thanks,
-- 

Adam Drews
Information Security Analyst
Information Security Office
 
Joliet Junior College
1215 Houbolt Rd.
Joliet, IL  60431
P: (815) 280-2667
F: (815) 280-2668

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