Re: Discontinuing student email service

["Gregg, Christopher S." <csgregg () STTHOMAS EDU>]

Thanks to all of the replies.  I guess one more question I should have asked, is that in cases where people have both, 
how are you handling the naming conventions to help people keep their addresses straight?  

Thanks,

Chris

-----Original Message-----
From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
Sent: Tuesday, January 26, 2010 9:51 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Discontinuing student email service

Gregg, Christopher S. [csgregg () STTHOMAS EDU] asked:
> Along those lines, what are the schools that have outsourced student e-mail doing for the following scenarios:
>
> - Students who are student employees where they need "work" e-mail
> - Faculty and staff who also take classes and then have a need for a "student" account

Similar to other replies, Utah State University automatically provides an exchange server account to all contract 
employees and offers a USU-branded gmail account to anyone with a USU ID number (student, staff, alum, emeriti, etc).  
The exchange account last as long as the terms of employment and the gmail account is "permanent" (as much as anything 
on the internet, I guess).  Exchange accounts can also be created for office functions staffed by student help, as 
needed.

Are students "required" to set up their branded gmail account?  No.  Is everyone required to provide their "preferred 
email address" to our enterprise system of record? Yes, and by linking that step to the initial provisioning of several 
services (especially computer registration) compliance is quite high.  Some students come to school with email services 
that they already like and use and they continue to do so.  Employees "must" use their USU provided exchange server 
account for university business, although compliance with that rule is variable.

Bob Bayn        (435)797-2396      Security Team coordinator
  Don't let hackers use your computer when you aren't.
  Turn off your computer at the end of your work day.
Office of Information Technology   at  Utah State University