Re: Mail Forwards

["Maloney, Michael" <mmaloney () MIDDLESEXCC EDU>]

Matt,

 

I like your explanation.. Mind if I steal it for when I have to explain
to individuals why we don't allow forwarding?

 

Mike

 

********************************************
Mike Maloney
Sr. System Engineer
Middlesex County College
2600 Woodbridge Avenue
Edison, NJ 08818
Phone: 732-906-7754
Cell: 908-217-2086
Fax: 732-906-4266
Email: mmaloney () middlesexcc edu <mailto:mmaloney () middlesexcc edu> 
********************************************

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Matthew Giannetto
Sent: Wednesday, November 25, 2009 8:58 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Mail Forwards

 

When we moved to Exchange, we decided not to allow faculty and staff to
forward internal email to an external account.  Below is the "official
reason" we made this decision.  This wasn't distributed to everyone, but
is pretty much the reason we give when we have a persistent requestor.

 

The purpose of this change is two-fold.  First, sending internal email
to an external, personal email account could potentially cause sensitive
information to leave the College, and be viewed by unauthorized
third-parties.  Second, the College is subject to federal and state
regulations, such as the Federal Rules of Civil Procedures and the Right
to Know law, which create the need for the College to find and produce
email messages.  Sending email to an external account removes them from
the Colleges control.  This prevents the College from properly enforcing
records retention and destruction, as well as hinders the College in
producing all information that may be requested under these regulations.
As a result, automatically forwarding all email from an account is no
longer supported.

 

 

 

Thanks,

 

Matt Giannetto 

Manager of IT Security

Montgomery County Community College

mgiannetto () mc3 edu | (215) 619-7442

 

 

From: Crary, Greg [mailto:gcrary () EWU EDU] 
Sent: Tuesday, November 24, 2009 11:56 AM
Subject: Mail Forwards

 

Simply polling the group to see what institutions have made a practice
of accommodating faculty/staff requests to put in place hard-forwards to
external email accounts.  For those that have not, how have you dealt
with requests...policies, practice..?

 

Thanks,

 

 

 

 
Greg Crary
Director     Customer Support Systems

Office of Information Technology
127 Huston Hall   Cheney, WA 99004    

509.359.2375    gcrary () ewu edu <mailto:gcrary () facilities ewu edu> 

 

 

 

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