Re: Mail Forwards

[Matthew Giannetto <MGiannetto () MC3 EDU>]

When we moved to Exchange, we decided not to allow faculty and staff to forward internal email to an external account.  
Below is the "official reason" we made this decision.  This wasn't distributed to everyone, but is pretty much the 
reason we give when we have a persistent requestor.

The purpose of this change is two-fold.  First, sending internal email to an external, personal email account could 
potentially cause sensitive information to leave the College, and be viewed by unauthorized third-parties.  Second, the 
College is subject to federal and state regulations, such as the Federal Rules of Civil Procedures and the Right to 
Know law, which create the need for the College to find and produce email messages.  Sending email to an external 
account removes them from the Colleges control.  This prevents the College from properly enforcing records retention 
and destruction, as well as hinders the College in producing all information that may be requested under these 
regulations.  As a result, automatically forwarding all email from an account is no longer supported.



Thanks,

Matt Giannetto
Manager of IT Security
Montgomery County Community College
mgiannetto () mc3 edu | (215) 619-7442


From: Crary, Greg [mailto:gcrary () EWU EDU]
Sent: Tuesday, November 24, 2009 11:56 AM
Subject: Mail Forwards

Simply polling the group to see what institutions have made a practice of accommodating faculty/staff requests to put 
in place hard-forwards to external email accounts.  For those that have not, how have you dealt with 
requests...policies, practice..?

Thanks,


[cid:image001.jpg@01CA6DAD.544A0F70]


Greg Crary
Director    Customer Support Systems
Office of Information Technology
127 Huston Hall   Cheney, WA 99004
509.359.2375    gcrary () ewu edu<mailto:gcrary () facilities ewu edu>




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