Re: [External] [SECURITY] Faculty / Staff Account De-provisioning

[Kevin Ledbetter <kevin.ledbetter () VALPO EDU>]

Thanks for the responses.  I tend to agree with those who cite the FERPA
regulations as a reason to revoke access sooner rather than later.  We just
get push-back for those who feel "inconvenienced" by quickness to take
action.

Kevin

On Fri, Jul 24, 2020 at 6:15 PM Joshua Webb <jbwebb01 () uw edu> wrote:

> For the University of Washington:
>
>
> https://itconnect.uw.edu/connect/productivity-platforms/uw-g-suite/account-lifecycle/
>
>
> https://itconnect.uw.edu/connect/productivity-platforms/uw-office-365/account-lifecycle/
>
> Joshua Webb
> ------------------------------
> *From:* The EDUCAUSE Security Community Group Listserv <
> SECURITY () LISTSERV EDUCAUSE EDU> on behalf of Gregg, Christopher S. <
> csgregg () STTHOMAS EDU>
> *Sent:* Friday, July 24, 2020 7:54 AM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU <SECURITY () LISTSERV EDUCAUSE EDU>
> *Subject:* Re: [SECURITY] [External] [SECURITY] Faculty / Staff Account
> De-provisioning
>
>
> We deprovision staff accounts the day of termination.  Faculty accounts
> are terminated 30 days after the HR termination date (which gets
> complicated for adjunct faculty).  We don’t provide alumni accounts.
>
>
>
> We have a separate immediate, manual process for involuntary terminations,
> and other similar non-“good terms” cases.
>
>
>
> Thanks,
>
>
>
> Chris
>
>
>
>
>
> *Chris Gregg*
> Associate Vice President of Information Security & Risk Management, CISO
> Innovation & Technology Services (ITS)
> csgregg () stthomas edu
> p 1 (651) 962-6265
> *University of St. Thomas* | stthomas.edu <https://www.stthomas.edu/>
>
>
>
>
>
>
>
> *From:* The EDUCAUSE Security Community Group Listserv <
> SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Kevin Ledbetter
> *Sent:* Friday, July 24, 2020 9:37 AM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* [External] [SECURITY] Faculty / Staff Account De-provisioning
>
>
>
> We are currently reviewing account de-provisioning policies regarding
> faculty and staff that leave the university on good terms and are
> interested in learning more about how other institutions handle this
> situation.
> When a faculty/staff member leaves your institution’s employment, what is
> the timing in which access to their email account is revoked?  Is access
> revoked immediately or is there a grace period afforded to the former
> employee? If a grace period exists, how long is it? Are faculty and staff
> members treated the same.  If the former employee is an alum, are there
> special considerations made?
>
>
>
> Kevin
>
> --
>
> *Kevin Ledbetter*
>
> *Systems Security Administrator Office of Information Technology*
>
> 1700 Chapel Drive
> Valparaiso, IN 46383
> 219.464.6191
>
> Staff Employee Advocacy Council
>
> Kevin.Ledbetter () valpo edu
>
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-- 
*Kevin Ledbetter*
Systems Security Administrator
Office of Information Technology

1700 Chapel Drive
Valparaiso, IN 46383
219.464.6191
Staff Employee Advocacy Council
Kevin.Ledbetter () valpo edu

**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at https://www.educause.edu/community