Re: [External] [SECURITY] Faculty / Staff Account De-provisioning

[Scott Norton <dsnorton () UW EDU>]

Does that mean you also block users from migrating data to personal accounts?
If so what technical mitigations and monitoring have you implemented to support that?

________________________________
From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> on behalf of Ravi Kotecha 
<kotechar () BRANDEIS EDU>
Sent: Friday, July 24, 2020 9:02:02 AM
To: SECURITY () LISTSERV EDUCAUSE EDU <SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] [External] [SECURITY] Faculty / Staff Account De-provisioning

Hi All,

To comply with FERPA and other regulations, former employees whether faculty or staff lose access to their accounts on 
their last day of employment. Faculty-emeritus retain access. We allow former employees who are alumni to request a new 
account to access alumni resources.

The legal compliance and financial risk of an exposure event led to policy changes that allowed for the above.

Best,
Ravi

On Fri, Jul 24, 2020 at 11:56 AM Oberlin, Craig <coberlin1 () cccd edu<mailto:coberlin1 () cccd edu>> wrote:

Has anyone considered FERPA implications, in that the employees still retain access to student information but are no 
longer legally entitled to do so?



Yes, we are struggling with this as well…..



Craig





Craig Oberlin, CISSP

Sr. Director IT, Identity and Access Mgmt & Chief Information Security Officer

Coast Community College District

P 714.438.6808 coberlin1 () cccd edu<mailto:coberlin1 () cccd edu>

[cid:173818cc0734cff311]







From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV 
EDUCAUSE EDU>> On Behalf Of Ben Marsden
Sent: Friday, July 24, 2020 8:28 AM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] [External] [SECURITY] Faculty / Staff Account De-provisioning



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________________________________

I *wish* we deprovisioned accounts by default on the day of termination.    For planned, amicable separations,  the 
account is not actually disabled until 30 days after their official termination date (although we no longer say this in 
the automated message that goes out prior to their termination date).   For some unplanned, and for all "non-amicable" 
terminations,  the account is disabled immediately upon termination.    Faculty who are retiring retain their account 
for life,  faculty who are leaving for another job are treated as above;  extension requests are usually granted.



Yeah, "cleanup needed in IAM aisle 16...."



-- Ben



On Fri, Jul 24, 2020 at 10:54 AM Gregg, Christopher S. <csgregg () stthomas edu<mailto:csgregg () stthomas edu>> wrote:

We deprovision staff accounts the day of termination.  Faculty accounts are terminated 30 days after the HR termination 
date (which gets complicated for adjunct faculty).  We don’t provide alumni accounts.



We have a separate immediate, manual process for involuntary terminations, and other similar non-“good terms” cases.



Thanks,



Chris





Chris Gregg
Associate Vice President of Information Security & Risk Management, CISO
Innovation & Technology Services (ITS)
csgregg () stthomas edu<mailto:csgregg () stthomas edu>
p 1 (651) 962-6265
University of St. Thomas | 
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From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV 
EDUCAUSE EDU>> On Behalf Of Kevin Ledbetter
Sent: Friday, July 24, 2020 9:37 AM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: [External] [SECURITY] Faculty / Staff Account De-provisioning



We are currently reviewing account de-provisioning policies regarding faculty and staff that leave the university on 
good terms and are interested in learning more about how other institutions handle this situation.
When a faculty/staff member leaves your institution’s employment, what is the timing in which access to their email 
account is revoked?  Is access revoked immediately or is there a grace period afforded to the former employee? If a 
grace period exists, how long is it? Are faculty and staff members treated the same.  If the former employee is an 
alum, are there special considerations made?



Kevin

--

Kevin Ledbetter
Systems Security Administrator
Office of Information Technology
[https://www.valpo.edu/brand/files/2014/05/Signature_Horiz_Full_web.png]
1700 Chapel Drive
Valparaiso, IN 46383
219.464.6191

Staff Employee Advocacy Council

Kevin.Ledbetter () valpo edu<mailto:Kevin.Ledbetter () valpo edu>

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