Re: [External] [SECURITY] Faculty / Staff Account De-provisioning

[Ben Marsden <bmarsden () SMITH EDU>]

...and access to educationally licensed material, and access to
institutional resources that are sensitive,  and so much more.  all while
no longer being formally bound by institutional policies and oversight?
 Yes, we have considered and continue to struggle with that...   Not to
mention that both faculty and staff come in a *wide* variety of flavors and
levels of ties to the institution over time...  <fingers-in-ears singing
"lalalalala"....>

On Fri, Jul 24, 2020 at 11:56 AM Oberlin, Craig <coberlin1 () cccd edu> wrote:

> Has anyone considered FERPA implications, in that the employees still
> retain access to student information but are no longer legally entitled to
> do so?
>
>
>
> Yes, we are struggling with this as well…..
>
>
>
> Craig
>
>
>
>
>
> *Craig Oberlin, CISSP *
>
> Sr. Director IT, Identity and Access Mgmt & Chief Information Security
> Officer
>
> Coast Community College District
>
> *P* 714.438.6808 *coberlin1 () cccd edu <coberlin1 () cccd edu>*
>
>
>
>
>
>
>
> *From:* The EDUCAUSE Security Community Group Listserv <
> SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Ben Marsden
> *Sent:* Friday, July 24, 2020 8:28 AM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* Re: [SECURITY] [External] [SECURITY] Faculty / Staff Account
> De-provisioning
>
>
>
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> <owner-security () LISTSERV EDUCAUSE EDU>*
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>
> ------------------------------
>
> I *wish* we deprovisioned accounts by default on the day of termination.
>   For planned, amicable separations,  the account is not actually disabled
> until 30 days after their official termination date (although we no longer
> say this in the automated message that goes out prior to their termination
> date).   For some unplanned, and for all "non-amicable" terminations,  the
> account is disabled immediately upon termination.    Faculty who are
> retiring retain their account for life,  faculty who are leaving for
> another job are treated as above;  extension requests are usually granted.
>
>
>
> Yeah, "cleanup needed in IAM aisle 16...."
>
>
>
> -- Ben
>
>
>
> On Fri, Jul 24, 2020 at 10:54 AM Gregg, Christopher S. <
> csgregg () stthomas edu> wrote:
>
> We deprovision staff accounts the day of termination.  Faculty accounts
> are terminated 30 days after the HR termination date (which gets
> complicated for adjunct faculty).  We don’t provide alumni accounts.
>
>
>
> We have a separate immediate, manual process for involuntary terminations,
> and other similar non-“good terms” cases.
>
>
>
> Thanks,
>
>
>
> Chris
>
>
>
>
>
> *Chris Gregg*
> Associate Vice President of Information Security & Risk Management, CISO
> Innovation & Technology Services (ITS)
> csgregg () stthomas edu
> p 1 (651) 962-6265
> *University of St. Thomas* | stthomas.edu
> <https://urldefense.proofpoint.com/v2/url?u=https-3A__www.stthomas.edu_&d=DwMFaQ&c=fH4LSaxSgjWoCqli9ejpOKSimqfdcqwvdi9ZfjV67eI&r=L2JLRtXHlhmcrIANbzJ5bJIItX7BypJgN7IAY1kklS0&m=SKPiY1DZqtH_xir6hIWFDi2RAMk-w40_btfxf6nUH94&s=Xt_KvrKSOSUNnJZ6sHLBpM2GgEXb0dkjbB_1EMCNct0&e=>
>
>
>
>
>
>
>
> *From:* The EDUCAUSE Security Community Group Listserv <
> SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Kevin Ledbetter
> *Sent:* Friday, July 24, 2020 9:37 AM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* [External] [SECURITY] Faculty / Staff Account De-provisioning
>
>
>
> We are currently reviewing account de-provisioning policies regarding
> faculty and staff that leave the university on good terms and are
> interested in learning more about how other institutions handle this
> situation.
> When a faculty/staff member leaves your institution’s employment, what is
> the timing in which access to their email account is revoked?  Is access
> revoked immediately or is there a grace period afforded to the former
> employee? If a grace period exists, how long is it? Are faculty and staff
> members treated the same.  If the former employee is an alum, are there
> special considerations made?
>
>
>
> Kevin
>
> --
>
> *Kevin Ledbetter*
>
> *Systems Security Administrator Office of Information Technology*
>
> 1700 Chapel Drive
> Valparaiso, IN 46383
> 219.464.6191
>
> Staff Employee Advocacy Council
>
> Kevin.Ledbetter () valpo edu
>
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> ============================================
>
> Ben Marsden : Information Security Director, CISSP
> ITS, 201 Stoddard Hall, Smith College, Northampton, MA 01063
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Ben Marsden : Information Security Director, CISSP
ITS, 201 Stoddard Hall, Smith College, Northampton, MA 01063
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