Re: [External] [SECURITY] Faculty / Staff Account De-provisioning

["Oberlin, Craig" <coberlin1 () CCCD EDU>]

Has anyone considered FERPA implications, in that the employees still retain access to student information but are no 
longer legally entitled to do so?

Yes, we are struggling with this as well…..

Craig


Craig Oberlin, CISSP
Sr. Director IT, Identity and Access Mgmt & Chief Information Security Officer
Coast Community College District
P 714.438.6808 coberlin1 () cccd edu<mailto:coberlin1 () cccd edu>
[cid:image001.png@01D66198.56ED64D0]



From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> On Behalf Of Ben Marsden
Sent: Friday, July 24, 2020 8:28 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] [External] [SECURITY] Faculty / Staff Account De-provisioning

Caution: External Email Sender. Do not click on links or open attachments unless you are sure you recognize the sender 
and you know the contents are safe
The original sender of this email is owner-security () LISTSERV EDUCAUSE EDU<mailto:owner-security () LISTSERV EDUCAUSE 
EDU>

________________________________
I *wish* we deprovisioned accounts by default on the day of termination.    For planned, amicable separations,  the 
account is not actually disabled until 30 days after their official termination date (although we no longer say this in 
the automated message that goes out prior to their termination date).   For some unplanned, and for all "non-amicable" 
terminations,  the account is disabled immediately upon termination.    Faculty who are retiring retain their account 
for life,  faculty who are leaving for another job are treated as above;  extension requests are usually granted.

Yeah, "cleanup needed in IAM aisle 16...."

-- Ben

On Fri, Jul 24, 2020 at 10:54 AM Gregg, Christopher S. <csgregg () stthomas edu<mailto:csgregg () stthomas edu>> wrote:
We deprovision staff accounts the day of termination.  Faculty accounts are terminated 30 days after the HR termination 
date (which gets complicated for adjunct faculty).  We don’t provide alumni accounts.

We have a separate immediate, manual process for involuntary terminations, and other similar non-“good terms” cases.

Thanks,

Chris


Chris Gregg
Associate Vice President of Information Security & Risk Management, CISO
Innovation & Technology Services (ITS)
csgregg () stthomas edu<mailto:csgregg () stthomas edu>
p 1 (651) 962-6265
University of St. Thomas | 
stthomas.edu<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.stthomas.edu_&d=DwMFaQ&c=fH4LSaxSgjWoCqli9ejpOKSimqfdcqwvdi9ZfjV67eI&r=L2JLRtXHlhmcrIANbzJ5bJIItX7BypJgN7IAY1kklS0&m=SKPiY1DZqtH_xir6hIWFDi2RAMk-w40_btfxf6nUH94&s=Xt_KvrKSOSUNnJZ6sHLBpM2GgEXb0dkjbB_1EMCNct0&e=>



From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV 
EDUCAUSE EDU>> On Behalf Of Kevin Ledbetter
Sent: Friday, July 24, 2020 9:37 AM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: [External] [SECURITY] Faculty / Staff Account De-provisioning

We are currently reviewing account de-provisioning policies regarding faculty and staff that leave the university on 
good terms and are interested in learning more about how other institutions handle this situation.
When a faculty/staff member leaves your institution’s employment, what is the timing in which access to their email 
account is revoked?  Is access revoked immediately or is there a grace period afforded to the former employee? If a 
grace period exists, how long is it? Are faculty and staff members treated the same.  If the former employee is an 
alum, are there special considerations made?

Kevin
--
Kevin Ledbetter
Systems Security Administrator
Office of Information Technology
[https://www.valpo.edu/brand/files/2014/05/Signature_Horiz_Full_web.png]
1700 Chapel Drive
Valparaiso, IN 46383
219.464.6191
Staff Employee Advocacy Council
Kevin.Ledbetter () valpo edu<mailto:Kevin.Ledbetter () valpo edu>

**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at 
https://www.educause.edu/community<https://urldefense.proofpoint.com/v2/url?u=https-3A__nam02.safelinks.protection.outlook.com_-3Furl-3Dhttps-253A-252F-252Fwww.educause.edu-252Fcommunity-26data-3D02-257C01-257Ccsgregg-2540STTHOMAS.EDU-257Ce99053402a3f488e81ba08d82fdf1c47-257Ca081ff79318c45ec95f338ebc2801472-257C1-257C1-257C637311982580699592-26sdata-3D9qyMRN2npnRLaT3YAG3qu9D6V8c8ALE3LrvwJtJ-252Bllw-253D-26reserved-3D0&d=DwMFaQ&c=fH4LSaxSgjWoCqli9ejpOKSimqfdcqwvdi9ZfjV67eI&r=L2JLRtXHlhmcrIANbzJ5bJIItX7BypJgN7IAY1kklS0&m=SKPiY1DZqtH_xir6hIWFDi2RAMk-w40_btfxf6nUH94&s=_ZAu35QJ9nIkw8ufA9bpgsinPh2_mUk0EHf7IaOaaQ8&e=>

**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at 
https://www.educause.edu/community<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.educause.edu_community&d=DwMFaQ&c=fH4LSaxSgjWoCqli9ejpOKSimqfdcqwvdi9ZfjV67eI&r=L2JLRtXHlhmcrIANbzJ5bJIItX7BypJgN7IAY1kklS0&m=SKPiY1DZqtH_xir6hIWFDi2RAMk-w40_btfxf6nUH94&s=P5GmEnQhLUaFEFs09oZoPOf9qazTNZr8WyRp_i-Ke5U&e=>


--
[}--> BEWARE of links and attachments in email!   *  Stop, Think before you click *
============================================
Ben Marsden : Information Security Director, CISSP
ITS, 201 Stoddard Hall, Smith College, Northampton, MA 01063
---------------------------------------------------------------------
=-->


**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at 
https://www.educause.edu/community<https://urldefense.proofpoint.com/v2/url?u=https-3A__www.educause.edu_community&d=DwMFaQ&c=fH4LSaxSgjWoCqli9ejpOKSimqfdcqwvdi9ZfjV67eI&r=L2JLRtXHlhmcrIANbzJ5bJIItX7BypJgN7IAY1kklS0&m=SKPiY1DZqtH_xir6hIWFDi2RAMk-w40_btfxf6nUH94&s=P5GmEnQhLUaFEFs09oZoPOf9qazTNZr8WyRp_i-Ke5U&e=>
-------------------------------------------------------------------------------------
*** NOTICE *** This message was sent from an external sender and did not originate from Coast Community College 
District. If you are unsure of the authenticity of the sender, DO NOT click any links or download any attachments. 
Instead, click on FORWARD and address to phishing

**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at https://www.educause.edu/community