Re: Student Account Retention

[Mahmud Rahman <mrahman () MILLS EDU>]

We have several levels to deal with departing students:

Graduating students:

   - Their AD accounts are removed at the end of May for all graduating
   students from the fall and spring terms.
   - Their G Suite accounts are suspended at the end of July.
   - At the beginning of their graduating semester, they get lifelong G
   Suite accounts in our alumnae domain and we urge them to migrate their
   email from their college accounts to their alum accounts by the end of July.

Withdrawing students lose their AD accounts immediately but are given a
couple of months' grace period on their G Suite accounts.

All this is handled automatically through our Identity Management system.


Mahmud Rahman MFA '04
Director of Systems and Banner Services, ITS
Mills College, Oakland CA
(510)430-2257
mrahman () mills edu


On Thu, Jan 17, 2019 at 7:06 AM Scott Stoops <sstoops () ashland edu> wrote:

> What we do depends. If they graduate then they are considered alumni and
> we keep their accounts around for an indefinite period of time. We are
> presently re-evaluating that stance. If they leave without graduating then
> their accounts are disabled.
>
> --------------------------------------------------------------------------------------------------
> Scott Stoops
> Security Analyst II
> Office of Information Technology | 100 Patterson Technology Center
> Ashland, OH 44805
> (w) 419-289-5405
> sstoops () ashland edu
>
>
>
> On Thu, Jan 17, 2019 at 9:01 AM George J. Silowash <gsilowas () norwich edu>
> wrote:
>
> > Good Morning, Everyone!
> >
> > I have what I hope is a quick question. After a student leaves your
> > university (graduates, withdrawals, etc) do you deactivate their account?
> >
> > Regards,
> > George
> > ----------------------------------------------------------------
> > George J. Silowash, MSIA, CISSP-ISSMP, CCFP, GCFE, GCFA
> > Chief Information Security Officer
> > Norwich University
> > 158 Harmon Drive
> > Northfield VT 05663
> > http://www.norwich.edu
> > P:802-485-2638