Educause Security Discussion mailing list archives
Re: Email Archiving
From: "Lorenz, Eva" <evalorenz () UNC EDU>
Date: Wed, 20 Jan 2010 10:51:26 -0500
Brad, If you have a retention requirement in place, it would affect also non-email records. Retention is based on content, not on format. As a start, check with your General Counsel, as others have already suggested, to determine whether there is a retention schedule in place and then determine under which retention requirement email would fall. It is possible that email may be subject to a number of retention requirements based on the specific content or that a general "retention bucket" would cover email, if the legislature addressed the email format specifically. A general advice that I received from records managers was, if you keep any email, to always keep the sent email and not delete it. A specific retention schedule for your business unit or school is certainly the better way to go. Retention schedules can be invaluable if you receive discovery or FOIA requests since you can point to the active schedule and explain that certain records were disposed off in line with the specific retention requirement. In our state (NC), retention schedules are centrally approved by the state (Dept of Cultural Resources) and certain records must be archived forever (and I mean forever, no excuses for formats no longer supported etc.) - Eva Eva Lorenz ITS Security 2800 ITS Manning 211 Manning Dr CB3420 Chapel Hill NC 27599 From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Brad Alexander Sent: Wednesday, January 20, 2010 10:21 AM To: SECURITY () LISTSERV EDUCAUSE EDU Subject: [SECURITY] Email Archiving We are installing a new email system here on campus and my question is, is it a law that we are required to have email archiving? I have been doing a little light reading of the Federal Rules of Civil Procedures and EDiscovery, but now I am more confused. I see that 17 states have adopted the rule and another eighteen states are considering it. I thought a federal rule was mandatory for all states. IS staff will never ask you for your password. Do not share your password with others. ---------------------- [cid:image001.jpg@01CA99BD.B932E6F0]
Current thread:
- Email Archiving Brad Alexander (Jan 20)
- <Possible follow-ups>
- Re: Email Archiving Stanclift, Michael (Jan 20)
- Re: Email Archiving Brad Judy (Jan 20)
- Re: Email Archiving Matt Arthur (Jan 20)
- Re: Email Archiving Lorenz, Eva (Jan 20)
- Re: Email Archiving Walters, Caroline (cw8de) (Jan 20)
- Re: Email Archiving Drews, Jane E (Jan 20)
- Re: Email Archiving Tracy Mitrano (Jan 20)
- Re: Email Archiving j.price (Jan 22)