Re: Email Archiving

[Brad Judy <win-hied () BRADJUDY COM>]

Check with your legal counsel, but as a private school, it's unlikely you
have any legal obligation to archive normal, daily email.  Even public
schools likely only need to preserve a subset of email that falls into the
category of official records.



That said, you do have obligations to preserve data in response to legal
requests and you'll want to have a process in place to handle those
requests.  These requests may have very specific parameters (e.g. emails to
and from person A regarding person B) which often leads organizations to
deploy eDiscovery solutions that simplify the process of identifying and
preserving those messages, particularly if they are a large organization who
has to regularly address legal requests.



Brad Judy



Emory University



From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Brad Alexander
Sent: Wednesday, January 20, 2010 10:21 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Email Archiving



We are installing a new email system here on campus and my question is, is
it a law that we are required to have email archiving?



I have been doing a little light reading of the Federal Rules of Civil
Procedures and EDiscovery, but now I am more confused.



I see that 17 states have adopted the rule and another eighteen states are
considering it.  I thought a federal rule was mandatory for all states.









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