Re: Student/Staff Email

[Theresa Rowe <rowe () OAKLAND EDU>]

Students keeps their email for 1 year after the last date for the last term
registered.  We do not offer alumni email, but when we've talked about it,
we want to have a completely different domain - alumni.oakland.edu.  The
email address used by students is actually a "NetID" that provides access
to many services, and those services are limited to students, many by
contract (including library services).

Theresa

On Thu, Jan 8, 2015 at 1:27 PM, Spaller, Mary E. <MESpaller () milligan edu>
wrote:

>  Back on this issue (sort of) if you don’t mind….
>
>
>
> Is there any regulation or guidance on student e-mail accounts and using
> the .edu when they are no longer students but have graduated and become
> alumni?  How long do you continue to provide e-mail access for graduating
> students?
>
>
>
> Your advice is greatly appreciated!!
>
>
>
> Thanks,
>
>
>
> *Mary Spaller*
>
> Network & Security Analyst
>
> P: 423.461.8985
>
> [image: small logo]
>
>
>
>
>
>
>
> *From:* The EDUCAUSE Security Constituent Group Listserv [mailto:
> SECURITY () LISTSERV EDUCAUSE EDU] *On Behalf Of *Bob Bayn
> *Sent:* Wednesday, December 17, 2014 5:02 PM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* Re: [SECURITY] Student/Staff Email
>
>
>
> Our contract employees have an enterprise email account on our Exchange
> server for the duration of their employment.  Anyone with a USU ID number
> can get a branded-gmail account (we call ours AggieMail) for as long as
> google will have them.  That applies to students, alumni, employees, former
> employees and any other gremlins that manage to get an ID number.
>
> We are just now going through growing pains to get rid of Exchange
> accounts for employees who retired in the not-too-recent past.  And angst
> from our emeriti is the result.
>
>
>
> Bob Bayn      SER 301      (435)797-2396    IT Security Team
> Office of Information Technology,         Utah State University
>     Do you know the "*Skeptical Hover Technique*" and
>     how to tell where a web link really goes?  See:
>
> https://it.usu.edu/computer-security/computer-security-threats/articleID=23737
>    ------------------------------
>
> *From:* The EDUCAUSE Security Constituent Group Listserv [
> SECURITY () LISTSERV EDUCAUSE EDU] on behalf of Knights, John [
> knightsj () WIT EDU]
> *Sent:* Wednesday, December 17, 2014 2:25 PM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* [SECURITY] Student/Staff Email
>
> Good Afternoon All-
>
>
>
> I’ve seen many of you provide feedback on how you handle graduated student
> email accounts (May 2014 thread), but we have a potentially unique twist to
> this.
>
>
>
> We have hired some of our graduates in the past, as I’m sure others have.
> Our staff, faculty, and students will soon all be using the same email
> system (Office365). I believe that we may be coming to a consensus that we
> will move away from “eternal" emails for students and retirees, instead we
> would implement eternal email forwarding to their own, personal email
> account instead for development and future engagement opportunities.
>
>
>
> The one unique case is when a student that becomes a staff member, leaves
> but is still a student (usually finishing their graduate degree). Since all
> roles used the same identity and email account, we are looking for
> suggestions and/or comments on what would be best for how to handle the
> email account for this former staff, current student. We have considered
> setting up a different account to generate a new student email, but there
> are concerns with this.
>
>
>
> Thanks,
>
> John
>
>
>
>
>
> John Knights
>
> Information Security Officer
>
> Wentworth Institute of Technology
>
> Division of Technology Services



-- 
Theresa Rowe
Chief Information Officer
Oakland University