Re: Student/Staff Email

[Theresa Semmens <theresa.semmens () NDSU EDU>]

For NDSU, our principle is the same as Baylor - email only for students, faculty, staff and those directly involved in 
the mission of the University.  The Alumni Association has its own mail system; we do not manage it.

Theresa

Theresa Semmens, CISA
NDSU Chief IT Security Officer
Director, Records Management
Office: 210D IACC
Mail: NDSU Dept 4500
PO Box 6050
Fargo, ND 58108-6050
P: 701-231-5870
F: 701-231-8541
E: Theresa.Semmens () ndsu edu<mailto:Theresa.Semmens () ndsu edu>
www.ndsu.edu/its/security

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Miller, 
Richard H
Sent: Monday, January 12, 2015 2:08 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Student/Staff Email

Here we only allow current students, staff, faculty and other people directly involved in the mission of the College to 
have an active e-mail account (in the bcm.edu domain). We do not
differentiate students from others in the creation of the account. When they are terminated by the HR system 
(resignation and graduation) they lose access to their account including
e-mail.

alumni can request to have an alumni e-mail created (alumni.bcm.edu) but we cannot forward their student e-mail to it.


Richard H. Miller, CISSP
Network Security Architect
OIT-Network Engineering & Security
Office of Information Technology - Baylor College of Medicine



From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Spaller, 
Mary E.
Sent: Thursday, January 08, 2015 12:27 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] Student/Staff Email

Back on this issue (sort of) if you don't mind....

Is there any regulation or guidance on student e-mail accounts and using the .edu when they are no longer students but 
have graduated and become alumni?  How long do you continue to provide e-mail access for graduating students?

Your advice is greatly appreciated!!

Thanks,

Mary Spaller
Network & Security Analyst
P: 423.461.8985
[small logo]



From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
Sent: Wednesday, December 17, 2014 5:02 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] Student/Staff Email

Our contract employees have an enterprise email account on our Exchange server for the duration of their employment.  
Anyone with a USU ID number can get a branded-gmail account (we call ours AggieMail) for as long as google will have 
them.  That applies to students, alumni, employees, former employees and any other gremlins that manage to get an ID 
number.

We are just now going through growing pains to get rid of Exchange accounts for employees who retired in the 
not-too-recent past.  And angst from our emeriti is the result.

Bob Bayn      SER 301      (435)797-2396    IT Security Team
Office of Information Technology,         Utah State University
    Do you know the "Skeptical Hover Technique" and
    how to tell where a web link really goes?  See:
   MailScanner has detected a possible fraud attempt from "https:" claiming to be 
https://it.usu.edu/computer-security/computer-security-threats/articleID=23737<%20https:/it.usu.edu/computer-security/computer-security-threats/articleID=23737>
________________________________
From: The EDUCAUSE Security Constituent Group Listserv [SECURITY () LISTSERV EDUCAUSE EDU] on behalf of Knights, John 
[knightsj () WIT EDU]
Sent: Wednesday, December 17, 2014 2:25 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: [SECURITY] Student/Staff Email
Good Afternoon All-

I've seen many of you provide feedback on how you handle graduated student email accounts (May 2014 thread), but we 
have a potentially unique twist to this.

We have hired some of our graduates in the past, as I'm sure others have. Our staff, faculty, and students will soon 
all be using the same email system (Office365). I believe that we may be coming to a consensus that we will move away 
from "eternal" emails for students and retirees, instead we would implement eternal email forwarding to their own, 
personal email account instead for development and future engagement opportunities.

The one unique case is when a student that becomes a staff member, leaves but is still a student (usually finishing 
their graduate degree). Since all roles used the same identity and email account, we are looking for suggestions and/or 
comments on what would be best for how to handle the email account for this former staff, current student. We have 
considered setting up a different account to generate a new student email, but there are concerns with this.

Thanks,
John


John Knights
Information Security Officer
Wentworth Institute of Technology
Division of Technology Services