Re: Student/Staff Email

[Miguel Angel Gonzalez de la Torre <mglez () ITESM MX>]

Hello.
Here at ITESM we disable licenses for O365 for students that graduate or leave the institution.., that is, if they are 
not in actual courses, don’t have email service, just account to login to administrative services.
The alumni have in other system an address that is just a forward to a personal email account.
Regards.
Ing. Miguel Angel González de la Torre, MCC
Director Seguridad de la Información
Dirección de Tecnologías de Información
Contáctame por Lync<sip:mglez () itesm mx>

Instituto Tecnológico y de Estudios Superiores de Monterrey
Tel.: 52 (81) 8158 2000, ext. 2936. Fax: 81 81582287
Enlace intercampus: 80-689-2936.

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Andregg, 
Bryan Courtney
Sent: jueves, 8 de enero de 2015 12:52 p. m.
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Student/Staff Email

At UNC, students are encouraged to get a forwarding email address setup through the Alumni Association. They keep that 
forever. Their enrolled student account can be disabled immediately after they leave the university (graduate, 
withdraw, etc.).

At Duke, students kept their address for 1 year and could request an alumni forwarder through the IT group. This may 
have changed recently with the rollout of Office 365.
--
Bryan C. Andregg
IT Security & Systems Manager
Instructional and Information Systems
UNC Gillings School of Global Public Health


From: <Spaller>, "Mary E." <MESpaller () MILLIGAN EDU<mailto:MESpaller () MILLIGAN EDU>>
Reply-To: The EDUCAUSE Security Constituent Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () 
LISTSERV EDUCAUSE EDU>>
Date: Thursday, January 8, 2015 at 1:27 PM
To: "SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>" <SECURITY () LISTSERV EDUCAUSE 
EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>>
Subject: Re: [SECURITY] Student/Staff Email

Back on this issue (sort of) if you don’t mind….

Is there any regulation or guidance on student e-mail accounts and using the .edu when they are no longer students but 
have graduated and become alumni?  How long do you continue to provide e-mail access for graduating students?

Your advice is greatly appreciated!!

Thanks,

Mary Spaller
Network & Security Analyst
P: 423.461.8985
[small logo]



From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
Sent: Wednesday, December 17, 2014 5:02 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] Student/Staff Email

Our contract employees have an enterprise email account on our Exchange server for the duration of their employment.  
Anyone with a USU ID number can get a branded-gmail account (we call ours AggieMail) for as long as google will have 
them.  That applies to students, alumni, employees, former employees and any other gremlins that manage to get an ID 
number.

We are just now going through growing pains to get rid of Exchange accounts for employees who retired in the 
not-too-recent past.  And angst from our emeriti is the result.

Bob Bayn      SER 301      (435)797-2396    IT Security Team
Office of Information Technology,         Utah State University
    Do you know the "Skeptical Hover Technique" and
    how to tell where a web link really goes?  See:
    
https://it.usu.edu/computer-security/computer-security-threats/articleID=23737<%20https:/it.usu.edu/computer-security/computer-security-threats/articleID=23737>
________________________________
From: The EDUCAUSE Security Constituent Group Listserv [SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV 
EDUCAUSE EDU>] on behalf of Knights, John [knightsj () WIT EDU<mailto:knightsj () WIT EDU>]
Sent: Wednesday, December 17, 2014 2:25 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: [SECURITY] Student/Staff Email
Good Afternoon All-

I’ve seen many of you provide feedback on how you handle graduated student email accounts (May 2014 thread), but we 
have a potentially unique twist to this.

We have hired some of our graduates in the past, as I’m sure others have. Our staff, faculty, and students will soon 
all be using the same email system (Office365). I believe that we may be coming to a consensus that we will move away 
from “eternal" emails for students and retirees, instead we would implement eternal email forwarding to their own, 
personal email account instead for development and future engagement opportunities.

The one unique case is when a student that becomes a staff member, leaves but is still a student (usually finishing 
their graduate degree). Since all roles used the same identity and email account, we are looking for suggestions and/or 
comments on what would be best for how to handle the email account for this former staff, current student. We have 
considered setting up a different account to generate a new student email, but there are concerns with this.

Thanks,
John


John Knights
Information Security Officer
Wentworth Institute of Technology
Division of Technology Services