Re: Student/Staff Email

["Jones, Mark B" <Mark.B.Jones () UTH TMC EDU>]

This has been the case here for 15 years and has never caused any problems.

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Knights, John
Sent: Thursday, December 18, 2014 7:38 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Student/Staff Email

 

This issue is the commingling of staff and student emails. The concern is
that since they are still an active (registered) student, they maintain
access to the emails related to their work as a staff member once they leave
their staff role. 

 

-John

 

 

From: "Jones, Mark B" <Mark.B.Jones () UTH TMC EDU>
Reply-To: The EDUCAUSE Security Constituent Group Listserv
<SECURITY () LISTSERV EDUCAUSE EDU>
Date: Wednesday, December 17, 2014 at 4:41 PM
To: <SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] Student/Staff Email

 

What is the problem with continuing to use a single email address?

 

We have people transitioning to and from student and employee roles in both
directions all the time, sometimes holding the roles concurrently, sometimes
with time in between, and no matter what everyone uses a single email
account.  We have had no real problems.  In fact it makes life much easier
for everyone for people to have only one account no matter how complicated
their affiliation is with the University.

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Knights, John
Sent: Wednesday, December 17, 2014 3:26 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Student/Staff Email

 

Good Afternoon All-

 

I've seen many of you provide feedback on how you handle graduated student
email accounts (May 2014 thread), but we have a potentially unique twist to
this. 

 

We have hired some of our graduates in the past, as I'm sure others have.
Our staff, faculty, and students will soon all be using the same email
system (Office365). I believe that we may be coming to a consensus that we
will move away from "eternal" emails for students and retirees, instead we
would implement eternal email forwarding to their own, personal email
account instead for development and future engagement opportunities. 

 

The one unique case is when a student that becomes a staff member, leaves
but is still a student (usually finishing their graduate degree). Since all
roles used the same identity and email account, we are looking for
suggestions and/or comments on what would be best for how to handle the
email account for this former staff, current student. We have considered
setting up a different account to generate a new student email, but there
are concerns with this.

 

Thanks,

John

 

 

John Knights

Information Security Officer

Wentworth Institute of Technology

Division of Technology Services

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