Re: Student/Staff Email

["Knights, John" <knightsj () WIT EDU>]

This issue is the commingling of staff and student emails. The concern is that since they are still an active 
(registered) student, they maintain access to the emails related to their work as a staff member once they leave their 
staff role.

-John


From: "Jones, Mark B" <Mark.B.Jones () UTH TMC EDU<mailto:Mark.B.Jones () UTH TMC EDU>>
Reply-To: The EDUCAUSE Security Constituent Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () 
LISTSERV EDUCAUSE EDU>>
Date: Wednesday, December 17, 2014 at 4:41 PM
To: <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>>
Subject: Re: [SECURITY] Student/Staff Email

What is the problem with continuing to use a single email address?

We have people transitioning to and from student and employee roles in both directions all the time, sometimes holding 
the roles concurrently, sometimes with time in between, and no matter what everyone uses a single email account.  We 
have had no real problems.  In fact it makes life much easier for everyone for people to have only one account no 
matter how complicated their affiliation is with the University.

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Knights, 
John
Sent: Wednesday, December 17, 2014 3:26 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: [SECURITY] Student/Staff Email

Good Afternoon All-

I’ve seen many of you provide feedback on how you handle graduated student email accounts (May 2014 thread), but we 
have a potentially unique twist to this.

We have hired some of our graduates in the past, as I’m sure others have. Our staff, faculty, and students will soon 
all be using the same email system (Office365). I believe that we may be coming to a consensus that we will move away 
from “eternal" emails for students and retirees, instead we would implement eternal email forwarding to their own, 
personal email account instead for development and future engagement opportunities.

The one unique case is when a student that becomes a staff member, leaves but is still a student (usually finishing 
their graduate degree). Since all roles used the same identity and email account, we are looking for suggestions and/or 
comments on what would be best for how to handle the email account for this former staff, current student. We have 
considered setting up a different account to generate a new student email, but there are concerns with this.

Thanks,
John


John Knights
Information Security Officer
Wentworth Institute of Technology
Division of Technology Services