Re: Student/Staff Email

[Jeff Choo <jeff_choo () MSPP EDU>]

Hi John,

Yes we have also discussed this issue among my peers too as we are also migrating to Office365.  Our "current" solution 
is to create a subdomain for alumni and moving all alumni to alumni.mspp.edu - so their email address after graduation 
will be xxx () alumni mspp edu<mailto:xxx () alumni mspp edu> - if the graduated student ever returned for staff or 
faculty position, a new email account will be created for student on the main domain as xxx () mspp edu<mailto:xxx () 
mspp edu>, which is not associated to the old student account.

We haven't implemented this policy yet so we are also very interested to see how everyone else dealing with this issue.

Regards


Jeff Choo - Director, Information Technology
Information Security Officer
Massachusetts School of Professional Psychology (MSPP)
T - 617-327-6777 Ext. 1202
F - 617-477-2002
W - www.mspp.edu
Jeff_Choo () mspp edu

For support, please send your request to:
Email: support () mspp edu<mailto:support () mspp edu>
Web: http://support.mspp.edu<http://support.mspp.edu/>
Phone: 617-327-6777 x1600

Meeting the Needs... Making a Difference








From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Knights, 
John
Sent: Wednesday, December 17, 2014 4:26 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Student/Staff Email

Good Afternoon All-

I've seen many of you provide feedback on how you handle graduated student email accounts (May 2014 thread), but we 
have a potentially unique twist to this.

We have hired some of our graduates in the past, as I'm sure others have. Our staff, faculty, and students will soon 
all be using the same email system (Office365). I believe that we may be coming to a consensus that we will move away 
from "eternal" emails for students and retirees, instead we would implement eternal email forwarding to their own, 
personal email account instead for development and future engagement opportunities.

The one unique case is when a student that becomes a staff member, leaves but is still a student (usually finishing 
their graduate degree). Since all roles used the same identity and email account, we are looking for suggestions and/or 
comments on what would be best for how to handle the email account for this former staff, current student. We have 
considered setting up a different account to generate a new student email, but there are concerns with this.

Thanks,
John


John Knights
Information Security Officer
Wentworth Institute of Technology
Division of Technology Services


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