Security Basics mailing list archives
RE: Former Employee Email - Exchange
From: "Roger Onken" <ronken () stein-industries com>
Date: Mon, 21 Jan 2008 15:57:58 -0600
We disable the users account; add the manager/supervisor as a user with full privileges to the mailbox, then add the users mailbox to the manager's Outlook for review. We would rather contact the sender directly, if need be, to let them know there is someone new to work with, rather than auto-responding, which seems kind of cold. We follow up with the manager every 30 days to see if we can shut down the mailbox and archive it to a .pst. -----Original Message----- From: listbounce () securityfocus com [mailto:listbounce () securityfocus com] On Behalf Of nextdrewsaid () gmail com Sent: Friday, January 18, 2008 1:27 PM To: security-basics () securityfocus com Subject: Former Employee Email - Exchange The situation I have on my hands is something that I am sure many of you deal with on a somewhat regular basis; however, I am sure in each case it is handled differently. When an employee leaves the company, how do you handle their email? Initially, in our case, an auto response is put up stating that the user is no longer with the company, and that you should contact "this person" for assistance etc... Several times we have created a PST of the former employees email, and then import that PST into the persons email box who has replaced them or we have passed it off to their former manager, of course we place it in a separate folder so as not mingle with their own email. So how do you handle old email, specifically containers in an Exchange 2003 environment? I would be interested in all thoughts, from security, regulatory and logistical point of view.
Current thread:
- Former Employee Email - Exchange nextdrewsaid (Jan 18)
- Re: Former Employee Email - Exchange patricekemoe (Jan 18)
- RE: Former Employee Email - Exchange Lee Bottone (Jan 19)
- Re: Former Employee Email - Exchange Kurt Buff (Jan 19)
- RE: Former Employee Email - Exchange Evert Breero (Jan 19)
- RE: Former Employee Email - Exchange Roger Onken (Jan 21)
- Re: Former Employee Email - Exchange Jay (Jan 22)
- Re: Former Employee Email - Exchange patricekemoe (Jan 18)