Re: SECURITY Digest - 19 Apr 2010 to 20 Apr 2010 (#2010-88)

["Volz, Donald D" <don.volz () TXSTATE EDU>]

Retirees at Texas State can keep their email accounts, per an initiative by the University's association of retired 
faculty and staff.   The association works with HR and the University Advancement organization to encourage retirees to 
remain engaged with the University.

Retirees remain subject to the university's appropriate use policy and the accounts (like all accounts) are  
automatically deactivated if unused for a period of time.  Retirees are not to share their accounts with spouses, etc., 
but that is difficult to police and you will need to set clear boundaries up front as to what happens upon the 
retiree's death, how  you find that out, and who is responsible for initiating the deprovisioning action.

Don
______________________________________________

Don Volz
Special Assistant to the VP for Information Technology
Texas State University-San Marcos
Email: don.volz () txstate edu<mailto:don.volz () txstate edu>
Voice: 512-245-9650
FAX: 512-245-1226

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of SECURITY 
automatic digest system
Sent: Tuesday, April 20, 2010 11:00 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Seperated Users Retaining Email Accounts


Hi All,

Do any of your schools allow separated (Retirement, resigned, etc.) employees to retain their email accounts? Do you 
have any policies you could share either way?

Thanks,
:: Daniel Sarazen, CISSP, CISA
:: Senior Information Technology Auditor
:: University Internal Audit
:: University of Massachusetts President's Office


:: 774-455-7558
:: 781-724-3377 Cell
:: 774-455-7550 Fax
:: Dsarazen () umassp edu<mailto:Dsarazen () umassp edu>