Re: SECURITY Digest - 19 Apr 2010 to 20 Apr 2010 (#2010-88)

[Kimberly Heimbrock <heimbrockk () NKU EDU>]

We have a relatively new policy which allows retirees to keep email via
our Webmail access indefinitely, no network access.  We also have a 1
week allowance for staff or faculty who have resigned (but I do not like
that part of the policy):
http://it.nku.edu/itsecurity/docs/emailterminationpolicy.pdf
<http://it.nku.edu/itsecurity/docs/emailterminationpolicy.pdf> 

 

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Volz, Donald D
Sent: Wednesday, April 21, 2010 9:27 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] SECURITY Digest - 19 Apr 2010 to 20 Apr 2010
(#2010-88)

 

Retirees at Texas State can keep their email accounts, per an initiative
by the University's association of retired faculty and staff.   The
association works with HR and the University Advancement organization to
encourage retirees to remain engaged with the University.

 

Retirees remain subject to the university's appropriate use policy and
the accounts (like all accounts) are  automatically deactivated if
unused for a period of time.  Retirees are not to share their accounts
with spouses, etc., but that is difficult to police and you will need to
set clear boundaries up front as to what happens upon the retiree's
death, how  you find that out, and who is responsible for initiating the
deprovisioning action.

 

Don

______________________________________________

 

Don Volz

Special Assistant to the VP for Information Technology

Texas State University-San Marcos

Email: don.volz () txstate edu <mailto:don.volz () txstate edu> 

Voice: 512-245-9650

FAX: 512-245-1226

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of SECURITY automatic
digest system
Sent: Tuesday, April 20, 2010 11:00 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Seperated Users Retaining Email Accounts

                

 

Hi All,

 

Do any of your schools allow separated (Retirement, resigned, etc.)
employees to retain their email accounts? Do you have any policies you
could share either way?

 

Thanks,

:: Daniel Sarazen, CISSP, CISA

:: Senior Information Technology Auditor
:: University Internal Audit
:: University of Massachusetts President's Office

 

:: 774-455-7558

:: 781-724-3377 Cell
:: 774-455-7550 Fax
:: Dsarazen () umassp edu <mailto:Dsarazen () umassp edu>