Fw: Fw: Email Account Setup

[Doug Dunwoody <DDunwoody () MTROYAL CA>]

____________________
Doug Dunwoody
Director, Information Technology Services
Mount Royal College
Calgary Alberta Canada
(403) 440-6435 (w)
ddunwoody () mtroyal ca
http://www.mtroyal.ca


----- Original Message -----
From: Denny Bonnett [dbonnett () mtroyal ca]
Sent: 10/07/2005 01:17 PM
To: ddunwoody () mtroyal ca
Cc: Cindy Teghtmeyer <cteghtmeyer () mtroyal ca>; Frank Nadon <FNadon () mtroyal ca>
Subject: Re: Fw: [SECURITY] Email Account Setup

Doug,

Here's a brief summary (below) of how we are handling this, if you'd
like to send it along.  I am open to more detailed queries, if needed.

Currently, we setup all of our accounts prior to course registration for
our students.  Some of our online registration tools are located within
a portal we maintain for the students;  Allowing this permits the
students to familiarize themselves with the web interface they will be
using for the rest of their term, while still being able to reference
some material in regards to the ongoings within the college.  At the end
of each semester, we simply just revoke mailbox access and mailrouting
for the students that are not registered in the following senester (give
or take 2-3 weeks of a grace period).

Generally, for our fall semester we maintain mail access & mail routing
for the 22-25,000 registered students.  However, we maintain login
access to our portal and blackboard forever (currently aproximately
207,000 accounts).  This is done so the students are then able to
retrieve past projects, academic results, reference material, and our
portal allows for access to alumni & college information, and access to
their past billing & personal tax receipts.

If you have any questions ... I can explain in more detail how we came
to some of these decisions, and how we are currently implementing them.

Computer Account Analyst
Mount Royal College

Denny Bonnett,

On Fri, 2005-10-07 at 12:44, Doug Dunwoody wrote:
> Perhaps you could offer some advice ...
>
> ____________________
> Doug Dunwoody
> Director, Information Technology Services
> Mount Royal College
> Calgary Alberta Canada
> (403) 440-6435 (w)
> ddunwoody () mtroyal ca
> http://www.mtroyal.ca
>
>
> ----- Original Message -----
> From: "Gibbs, Aaron M." [AMGibbs () ST-AUG EDU]
> Sent: 10/07/2005 12:17 PM
> To: SECURITY () LISTSERV EDUCAUSE EDU
> Subject: [SECURITY] Email Account Setup
>
> I'm looking at improving the efficiency of student email and Blackboard account setup during our registration 
> process. At the account setup is the final step in the Registration process. Is anyone setting up accounts prior to 
> the Registration process? If so, how are you managing the accounts who, for example, don't complete the registration?
> Are you purging your email accounts at the end of the academic year? If so, what issues have you encountered?
>
>
>
> Aaron M Gibbs
> Executive Director
> Center for Information Technology
> Saint Augustine's College
> 919-516-4379 (Office)
> 919-516-4382 (Fax)
> amgibbs () st-aug edu
> www.st-aug.edu
>
> "Always be a visionary!"