Re: Alumni and Retiree Email Question

[Mike Beane <beanem () HUSSON EDU>]

*The issue has come up again about one of these email account holders using
their account for sending “bad” emails and affecting the reputation of the
University. *

https://www.technology.pitt.edu/security/acceptable-computing-access-and-use


Is the individual using the pitt.edu technology resource in enough conflict
with either bullet points 6 or 13 to revoke based on your AUP?


*Mike Beane*
IT Infrastructure Manager
*Ph: *207-941-7613
*Husson University*
1 College Circle
Bangor ME 04401




On Mon, Oct 28, 2019 at 8:57 AM Graham, Jay <jwg () pitt edu> wrote:

> Hello All,
>
>
>
> Forgive me if this has been discussed before, but I have been away from
> the list for a while.
>
>
>
> Below is the question I would like to ask to seek information and
> potentially guidance from this group.
>
>
>
> Background Summary
>
> ===============
>
> About 6 years ago we finally got around to providing graduating seniors
> after the Spring Term 2015 (Alumni) and those staff who officially retire
> from the University the ability to keep their email (O365) account. We
> remove access to most of their other services and have some rules in place
> like Retirees need to have a specially crafted Out of Office on their
> account for a period of six months stating that they are retired and who to
> contact at the University in case the email is of a business nature.  Since
> we were so late in the game, we benefited from others who paved the way
> much earlier.
>
>
>
> People are able to keep their @pitt.edu address instead of doing
> something like   @retiree.pitt.edu or @alumni.pitt.edu.
>
>
>
> The issue has come up again about one of these email account holders using
> their account for sending “bad” emails and affecting the reputation of the
> University.
>
>
>
> The question I have is what other schools are doing with Retiree and
> Alumni Email accounts to ensure that any reputational impact to the
> institution is minimized if someone starts sending “wild” emails?
>
>
>
> Obviously, we have all the expected controls in place like renewal, abuse
> of the account, etc. and they are strict.   For example, you abuse the
> account in any way, it is terminated no questions asked.
>
>
>
> Any guidance/opinions on this would be welcomed.
>
>
>
> Thanks,
>
> Jay Graham
>
> Enterprise Architect
>
> University of Pittsburgh
>
>
>
>
>
>
>
> **********
> Replies to EDUCAUSE Community Group emails are sent to the entire
> community list. If you want to reply only to the person who sent the
> message, copy and paste their email address and forward the email reply.
> Additional participation and subscription information can be found at
> https://www.educause.edu/community

**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at https://www.educause.edu/community