Re: [EXTERNAL] Re: [SECURITY] Student employees and access to data

[Mike Beane <beanem () HUSSON EDU>]

> > They get a separate email account for work stuff (this is important to
quickly revoke access without interfering with their academics.)
Unfortunately, our reslife student employees don’t follow this and I
haven’t had any luck in having any enforcement on this.  They aren’t hired
through HR so it’s an edge case.

We're in this category (including RA's).

This past academic year was our first run through using a separate account
and we've just refined our internal process for the summer session: we have
very good buy-in from the departments and we were also able to progress
this by applying role based access to the process: this streamlined the
request process greatly.  Getting in touch with HR early on in the planning
to explain the reasoning was essential and as to get their support.

We created a sub-domain for their email (@ws.<institution>.edu), the
account mirrors their base account information ("ws-"+accountname) and the
visual name in the email directory (Google), when active, has "FirstName
LastName (Workstudy)" to set it visually aside from the student account.

Prior to that, we found that business data would become intertwined with
academic data, and separating those are nearly impossible.

Additionally, as work studies tend to come and go sometimes, we were able
to define a specific time annually when we can disable all work study
accounts that have not been renewed for position access (which ends up
being tomorrow for us by way of Graduation) into the summer session.

Best regards,
Mike

*Mike Beane*
IT Infrastructure Manager
*Ph: *207-941-7613
*Husson University*
1 College Circle
Bangor ME 04401




On Fri, May 10, 2019 at 10:24 AM James Valente <jvalente () salemstate edu>
wrote:

> We use a similar strategy as Sherry describes for most of our student
> workers.
>
>
>
> -Students in Sensitive areas get security awareness training (diverges
> from non-student employees, all of which get this training when onboarded)
>
> -Students who handle PCI data get annual PCI training as required by
> PCI-DSS
>
> -They get a separate email account for work stuff (this is important to
> quickly revoke access without interfering with their academics.)
> Unfortunately, our reslife student employees don’t follow this and I
> haven’t had any luck in having any enforcement on this.  They aren’t hired
> through HR so it’s an edge case.
>
>
>
> We’ve been fortunate that our FTEs in sensitive areas that also manage
> student workers have been great allies to our security program.  There’s
> some gaps in reaching student workers in various academic departments, the
> library, and so forth but the nature of their work also presents a lot less
> institutional risk.
>
>
>
> Thanks,
> James Valente
> Associate Director of Information Security
> Salem State University
> 978.542.2739
>
> GPG Fingerprint: B086 58B5 DE53 328A 210D 5F3D BF20 1E0A 813A EDD1
>
>
>
> *From:* The EDUCAUSE Security Community Group Listserv <
> SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Pesino, Sherry
> *Sent:* Friday, 10 May, 2019 10:18
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* [EXTERNAL] Re: [SECURITY] Student employees and access to data
>
>
>
> *CAUTION:* This email originated from outside of Salem State University.
> Do not click links or open attachments unless you recognize the sender and
> know the content is safe.
>
> We treat our student employees like traditional employees. They have
> access to what they need to complete the work they are hired to do. They
> also must complete the same awareness training and follow the same policies
> as full time employees and use an official email account for any work
> related email.
>
>
>
> Sherry
>
> ____________
>
> Sherry Pesino, CISSP
>
> Information Security Program Office
>
> Connecticut State Colleges and Universities
>
> 61 Woodland Street
>
> Hartford, CT 06105
>
> 860-723-0021
>
> pesinos () ct edu
>
>
>
> [image: certified-information-systems-security-professional-cissp]
>
>
>
>
>
>
>
> *From:* The EDUCAUSE Security Community Group Listserv <
> SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Pete, Andrew
> *Sent:* Friday, May 10, 2019 10:12 AM
> *To:* SECURITY () LISTSERV EDUCAUSE EDU
> *Subject:* [SECURITY] Student employees and access to data
>
>
>
> We have a number of departments that have work study students.  I’m
> curious what other institutions are doing around access to data that may be
> sensitive whether in hard copy or digital format.  What do you allow, what
> don’t you allow?  Why types of policies/procedures do you have in place?