Re: do your former employees get to keep their email address?

["W. Greg Price, Sr." <wgprice () TROY EDU>]

Bob:

 

We terminate access at the end of employment for the exact reasons you cite,
and, one additional.  The electronic resources are deemed state property and
as a result of employment status change, they are no longer entitled to use
state property.

 

Thanks.

 

-Greg

 

W. Greg Price, Sr.

CTO

Troy University

http://it.troy.edu <http://it.troy.edu/> 

 

From: The EDUCAUSE Security Constituent Group Listserv
[mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
Sent: Wednesday, August 21, 2013 9:36 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] do your former employees get to keep their email
address?

 

This is only somewhat security related.   USU has just decided, by policy,
to terminate an employee's email account and their email address at the end
of employment.  There are two motivations for this new policy:
1) University email address is being used as the access token for personal
use of software that has been licensed by USU to include that use.  We
cannot extend that access to former employees under terms of the licensing
agreement.
2) HR wants to be able to access and retain the business related
communications that are directed to a former employee's address.

One category of protest to this decision is from people who want to maintain
the professional connections they have made using their USU address.  That
can't always be accomplished by sending out a change-of-address message to
everyone in your addressbook.  Up to this point we HAVE been maintaining
forwards from a former employee's old USU address to their current address
elsewhere.

Has anyone else dealt with this transition in the extent of your email
service?

 

Bob Bayn    SER 301    (435)797-2396       IT Security Team
Office of Information Technology,     Utah State University
     three common hazardous email scams to watch out for:
     1) unfamiliar transaction report from familiar business
     2) attachment with no explanation in message body
     3) "phishing" for your email password