Re: do your former employees get to keep their email address?

["Shalla, Kevin" <kshalla () UIC EDU>]

We do cancel e-mail for ex-employees, but I believe we allow indefinite forwarding.

Kevin

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
Sent: Wednesday, August 21, 2013 9:36 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] do your former employees get to keep their email address?

This is only somewhat security related.   USU has just decided, by policy, to terminate an employee's email account and 
their email address at the end of employment.  There are two motivations for this new policy:
1) University email address is being used as the access token for personal use of software that has been licensed by 
USU to include that use.  We cannot extend that access to former employees under terms of the licensing agreement.
2) HR wants to be able to access and retain the business related communications that are directed to a former 
employee's address.

One category of protest to this decision is from people who want to maintain the professional connections they have 
made using their USU address.  That can't always be accomplished by sending out a change-of-address message to everyone 
in your addressbook.  Up to this point we HAVE been maintaining forwards from a former employee's old USU address to 
their current address elsewhere.

Has anyone else dealt with this transition in the extent of your email service?

Bob Bayn    SER 301    (435)797-2396       IT Security Team
Office of Information Technology,     Utah State University
     three common hazardous email scams to watch out for:
     1) unfamiliar transaction report from familiar business
     2) attachment with no explanation in message body
     3) "phishing" for your email password