Re: archiving email

["Harry E Flowers (flowers)" <flowers () MEMPHIS EDU>]

We do no general e-mail archival and save backups of e-mail for two weeks.   We cannot recover e-mail deleted more than 
two weeks ago.  Our policy is found here:

http://policies.memphis.edu/UM1700.htm

It was developed by our office of legal counsel "To define standards for preservation of evidence in compliance with 
federal law regarding litigation holds, as well as to define the procedure for implementing such holds when litigation 
commences or is anticipated."  They are lawyers and I'm not, so I trust them when it comes to compliance issues.
--
Harry Flowers
Manager, Systems Software
Information Technology Division
The University of Memphis


From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Barbara 
Keim
Sent: Thursday, July 16, 2009 9:29 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] archiving email

We are developing a policy related to archiving college email including how long to store the information in case it is 
needed in the future for a legal discovery process.

Could you please share samples of your policies including how long you are saving emails.

Thank you.

Best regards,


Barbara Keim, Ph.D.
VP  Technology, Research, and Planning
St. Charles Community College
St. Peters, MO  63011
636-922-8573


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