Re: [External] [SECURITY] Faculty / Staff Account De-provisioning

[Joshua Webb <jbwebb01 () UW EDU>]

For the University of Washington:

https://itconnect.uw.edu/connect/productivity-platforms/uw-g-suite/account-lifecycle/

https://itconnect.uw.edu/connect/productivity-platforms/uw-office-365/account-lifecycle/

Joshua Webb
________________________________
From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> on behalf of Gregg, 
Christopher S. <csgregg () STTHOMAS EDU>
Sent: Friday, July 24, 2020 7:54 AM
To: SECURITY () LISTSERV EDUCAUSE EDU <SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] [External] [SECURITY] Faculty / Staff Account De-provisioning


We deprovision staff accounts the day of termination.  Faculty accounts are terminated 30 days after the HR termination 
date (which gets complicated for adjunct faculty).  We don’t provide alumni accounts.



We have a separate immediate, manual process for involuntary terminations, and other similar non-“good terms” cases.



Thanks,



Chris





Chris Gregg
Associate Vice President of Information Security & Risk Management, CISO
Innovation & Technology Services (ITS)
csgregg () stthomas edu<mailto:csgregg () stthomas edu>
p 1 (651) 962-6265
University of St. Thomas | stthomas.edu<https://www.stthomas.edu/>







From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> On Behalf Of Kevin Ledbetter
Sent: Friday, July 24, 2020 9:37 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [External] [SECURITY] Faculty / Staff Account De-provisioning



We are currently reviewing account de-provisioning policies regarding faculty and staff that leave the university on 
good terms and are interested in learning more about how other institutions handle this situation.
When a faculty/staff member leaves your institution’s employment, what is the timing in which access to their email 
account is revoked?  Is access revoked immediately or is there a grace period afforded to the former employee? If a 
grace period exists, how long is it? Are faculty and staff members treated the same.  If the former employee is an 
alum, are there special considerations made?



Kevin

--

Kevin Ledbetter
Systems Security Administrator
Office of Information Technology
[https://www.valpo.edu/brand/files/2014/05/Signature_Horiz_Full_web.png]
1700 Chapel Drive
Valparaiso, IN 46383
219.464.6191

Staff Employee Advocacy Council

Kevin.Ledbetter () valpo edu<mailto:Kevin.Ledbetter () valpo edu>

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