Re: Discontinuing student email service

["Michael J. Wheeler" <mwheeler () PITTSTATE EDU>]

If you have a username () pittstate edu address (AIX),
username () gus pittstate edu (Google Apps) is reserved for you. This proved
to be useful when students migrated to Google Apps from being on the same
domain as employees.

People signing up for Google Apps accounts also had the choice of a few
alternative usernames. I believe we used the following (pending availability):
firstname.lastname
firstname.middle_initial.lastname
first_initial.lastname
first_initial.middle_initial.lastname

If none of these are available when they go to sign up for an account, an
error is thrown to have them call the helpdesk.

I was VERY against having jsmith1, jsmith2, etc. Nobody wants to be a #2 or
#3 -- especially if the accounts are "for life".


On 1/26/2010 9:56 AM, Gregg, Christopher S. wrote:
> Thanks to all of the replies.  I guess one more question I should have asked, is that in cases where people have both, 
> how are you handling the naming conventions to help people keep their addresses straight?
>
> Thanks,
>
> Chris
>
> -----Original Message-----
> From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
> Sent: Tuesday, January 26, 2010 9:51 AM
> To: SECURITY () LISTSERV EDUCAUSE EDU
> Subject: Re: [SECURITY] Discontinuing student email service
>
> Gregg, Christopher S. [csgregg () STTHOMAS EDU] asked:
> > Along those lines, what are the schools that have outsourced student e-mail doing for the following scenarios:
> >
> > - Students who are student employees where they need "work" e-mail
> > - Faculty and staff who also take classes and then have a need for a "student" account
>
> Similar to other replies, Utah State University automatically provides an exchange server account to all contract employees and 
> offers a USU-branded gmail account to anyone with a USU ID number (student, staff, alum, emeriti, etc).  The exchange account 
> last as long as the terms of employment and the gmail account is "permanent" (as much as anything on the internet, I 
> guess).  Exchange accounts can also be created for office functions staffed by student help, as needed.
>
> Are students "required" to set up their branded gmail account?  No.  Is everyone required to provide their "preferred email 
> address" to our enterprise system of record? Yes, and by linking that step to the initial provisioning of several services (especially computer 
> registration) compliance is quite high.  Some students come to school with email services that they already like and use and they continue to do so.  
> Employees "must" use their USU provided exchange server account for university business, although compliance with that rule is variable.
>
> Bob Bayn        (435)797-2396      Security Team coordinator
>    Don't let hackers use your computer when you aren't.
>    Turn off your computer at the end of your work day.
> Office of Information Technology   at  Utah State University



--
Michael J. Wheeler
Assistant Director, Systems and Networking
Pittsburg State University
Phone:  620-235-4610
E-mail: mwheeler () pittstate edu