Re: Data Retention for IDM

[David Broucek <dbroucek () HARPERCOLLEGE EDU>]

Hiram,

Thank you for your research and information.   I do need to clarify is that I am just looking at the IDM system account 
management transactions and what that retention might be.   I am not really finding any strong  guidance with that 
scope, and I was curious as to how long other institutions would retain the IDM information.


Regards,
Dave Broucek

We are here to serve you. Learn 
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 about coming to Harper College and how we are rebuilding our vibrant campus community.

From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> On Behalf Of Hiram Wong
Sent: Tuesday, September 14, 2021 12:16 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Data Retention for IDM

External Email.

Hi David,

Here at Maricopa, we try to follow our state guidelines for records retention.  I tried to look up any Illinois state 
records retention and found 
https://www.ilsos.gov/publications/pdf_publications/ard_pub5.pdf<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.ilsos.gov%2Fpublications%2Fpdf_publications%2Fard_pub5.pdf&data=04%7C01%7Cdbroucek%40HARPERCOLLEGE.EDU%7C975c2b08614c48905e4208d977a36bf4%7C41791c41ffcb45e49c1d11a6b502a6d7%7C0%7C0%7C637672366195996683%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=bazzn8py5av4fMoMkd606TFcTUIiH9WYJN%2F5ZWg7fPo%3D&reserved=0>
 .

I also found records retention policies for higher education institutions in your area.

https://elgin.edu/about-ecc/college-administration/college-procedures/records-retention-disposal-policy/<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Felgin.edu%2Fabout-ecc%2Fcollege-administration%2Fcollege-procedures%2Frecords-retention-disposal-policy%2F&data=04%7C01%7Cdbroucek%40HARPERCOLLEGE.EDU%7C975c2b08614c48905e4208d977a36bf4%7C41791c41ffcb45e49c1d11a6b502a6d7%7C0%7C0%7C637672366195996683%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=DHfe40UWzFS%2FdtG2noTrg5xOeCfdjHXJRf%2BjOoQlWvo%3D&reserved=0>
https://www.aits.uillinois.edu/services/professional_services/rims/records_retention/records_retention_schedules/student_records_retention_schedule/<https://nam12.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.aits.uillinois.edu%2Fservices%2Fprofessional_services%2Frims%2Frecords_retention%2Frecords_retention_schedules%2Fstudent_records_retention_schedule%2F&data=04%7C01%7Cdbroucek%40HARPERCOLLEGE.EDU%7C975c2b08614c48905e4208d977a36bf4%7C41791c41ffcb45e49c1d11a6b502a6d7%7C0%7C0%7C637672366196006640%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000&sdata=KsXuVTCxib8YbK0aRddxQw3H0eB42JIKWZfrLwUMaF0%3D&reserved=0>

I'm not quite sure if this answers your question, but I hope this helps.

Hiram

On Tue, Sep 14, 2021 at 8:27 AM David Broucek <dbroucek () harpercollege edu<mailto:dbroucek () harpercollege edu>> 
wrote:
I am looking for information on data retention policies, or guidelines, that others have been using as it pertains to 
their IDM system for students and employees.  Also of consideration is the retention for an older IDM that is no longer 
in use.   We are currently in transition to a newer IDM and trying to determine how long we would need to maintain the 
transaction data in the old IDM along with how long to maintain data in the new system.


Regards,
Dave Broucek
Harper College
(847)925-6000

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