Re: Equipment Loan Policy

["Andrews, Loretta" <landrews () CARROLL EDU>]

Jim,
We made the push about five years ago to equip all of our faculty with
laptops.  Not all of them took us up on this and we still had to provide
laptops or chromebooks for a few faculty this past spring when COVID-19
hit.  We actually had more demand from staff, who mostly get desktops by
default, and now wanted or needed to work from home.

We were lucky to already have  a "checkout" inventory of laptops,
chromebooks and other equipment that we make available to our students and
staff throughout the year. Early on in the crisis, we added four laptops to
that inventory and in addition, utilized chromebooks from a large
chromebook cart we had. Then, we found out that people were taking monitors
home from their office, so we also purchased a few video conferencing
monitors that people could take home, in the box, hoping the chance of
breakage would be less.   We are now deliberately increasing the amount of
equipment in that checkout inventory, including webcams and headsets, with
the assumption that we may need to go online again.

New equipment for our checkout inventory was purchased using funds we had
set aside for upgrading the video conferencing equipment in conference
rooms since no one was going to be using the conference rooms.

We track all the equipment we check out and IT support staff periodically
call those who haven't returned it to ask if they still need it, so they
understand they don't have it on a permanent basis.

I hope this is helpful.

Loretta


Loretta Andrews
Director of Technology
Carroll College
Helena, MT 59601
(406)447-4508
cell:(406)459-1616
landrews () carroll edu



On Thu, Jul 16, 2020 at 8:22 AM Pardonek, Jim <jpardonek () luc edu> wrote:

> Good Morning,
>
>
>
> Apologize for the cross posting.
>
>
>
> With the growing push to mostly online classes here at Loyola Chicago, we
> have had several discussions regarding faculty and staff taking equipment
> home.  We are concerned about Computer equipment and have said “No” to many
> requests to take these from offices over the last few months. It is a
> general thought that many faculty do not have adequate computing power at
> home to teach online.  While they pushed through this in the fall out of
> necessity, for many it was in no way at the level/quality needed.  Given
> this, I think that ‘loans’ will last as long as faculty are teaching online.
>
>
>
> One option would be to have departments “own” some of the decision of who
> needs equipment, and the cost (maybes split it?) so that they have some
> teeth in the game of how many laptops are requested.  Another option is
> that each department has an allocation of # laptops for every # of
> faculty.  They could then determine the greatest need.  For example:
> “Psychology, you get 2 laptops. Let us know who gets these.”  We have
> elements of an existing process in ITS to leverage and we’d like ensure
> that individuals are not removing CPUs, desktops, etc. from offices – this
> increases our risk and ability to protect PII and Loyola confidential
> information along with losing track of assets.
>
>
>
> We are looking for feedback on what other EDU’s have for policy on taking
> equipment home, equipment loan, how tracking is done, penalties for not
> returning equipment and any other thoughts.
>
>
>
> Thanks!
>
>
>
> Jim
>
>
>
>
>
> *James Pardonek, MS, CISSP, CEH, GSNA*
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-- 
Loretta Andrews
Director of Technology
Carroll College
Helena, MT 59601
(406)447-4508
cell:(406)459-1616
landrews () carroll edu

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**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at https://www.educause.edu/community