Re: Trying to manage the move to the cloud

["Mclaughlin, Kevin (mclaugkl)" <mclaugkl () UCMAIL UC EDU>]

I think Keith nailed it. We use a data protection policy that basically provides details as to what is Restricted (our 
highest classification), Controlled and Public data.  We've done extensive training across the community on what data 
falls under what category and what has to be done to protect restricted or controlled data.

I'm  a big fan of getting data classified so that we can focus on securing the data we see as putting UC most at risk.  
Cloud  computing adds some interesting pieces to this, for example:


*         If we use a MicroSoft (just an example) cloud how do we ensure that it doesn't spread outside the U.S.A. for 
both production and backup instances.  If it goes outside the U.S. we then have to consider the Export Control 
Implications.  How do we make sure that Microsoft cloud support makes sure that no foreign nationals have access to the 
data in the cloud?  If a foreign national does have access how do we verify that they are a Federally licensed foreign 
national?  Also,  If a PI on an Export Controlled research project is using something like DropBox how do they ensure 
that all the data is based in and stays in the U.S.?  How do we help them meet the business need that drove them to 
using the DropBox type service?  <sigh>   I probably have more questions than I do solutions.   :)

- Kevin

Kevin L. McLaughlin,  CISM, CISSP, GIAC-GSLC, PMP, ITIL Master Certified
Assistant Vice President, Information Security & Special Projects
University of Cincinnati
513-556-9177

The University of Cincinnati is one of America's top public research institutions and the region's largest employer, 
with a student population of more than 41,000.

[cid:image001.gif@01CBDFCE.3B36DF60]

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of 
Schoenefeld, Keith P.
Sent: Friday, March 11, 2011 1:46 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Trying to manage the move to the cloud

I believe the best way to approach something like this would simply be to either create or leverage existing policies 
about sensitive information at your University needing to reside on University systems (or University approved 
systems).  Appropriately implemented data classification combined with rules surrounding the storage and use of such 
data should suffice.  Enforcement, however, is a whole different ball game.

-- KS

Keith Schoenefeld
Information Security Analyst
Baylor University

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of 
Chancellor, Beth C.
Sent: Thursday, March 10, 2011 8:36 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Trying to manage the move to the cloud

All,

It is clear that many of us are dealing with the challenges of when, if and how to adopt public cloud computing models. 
 In the mean time, it's concerning that at least some of our users are using free cloud services on their own.   Like 
many of you, my institution has policies about appropriate use (AUP), privacy policies, perquisite use policies, etc.  
What we don't have is a policy that say "you must use the IT resources provided by your institution" even if other 
resources are available at no cost.

I am concerned about the onsie-twosie uses of Mozy, yahoo, hotmail, gmail, wikispaces, skydrives, and other free 
services  (and sometimes not free) that have not been reviewed or endorsed by central IT.

Have any of you written or adopted policies that require the use of University provided or endorsed IT resources and 
that prohibit the use of non-endorsed resources when conducting university business?

Beth



Beth Chancellor, MEd, CISSP
Associate CIO and Chief Information Security Officer
University of Missouri
(573) 882-2434