Re: Multiple of Single User Accounts

["Gregg, Christopher S." <csgregg () STTHOMAS EDU>]

Same for us.  One account but contemplating the ramifications of moving to outsourced student mail.  The combined 
account does create occasional problems when employees terminate but are still students.  However those situations seem 
to be less of a problem than managing multiple accounts and mailboxes for every person who has multiple roles.  

My assumption right now is that if we did move to outsourced student e-mail then student employees would get 
faculty/staff accounts for conducting business.  Another concern we haven't thought all the way through is if faculty 
(and maybe some staff) want to use the outsourced accounts to take part in things like collaboration tools with 
students, do we allow it - and if so how do we manage this second account.

Chris



Chris Gregg
Director of Information Technology
Information Resources and Technologies
University of St. Thomas
St. Paul, Minnesota
csgregg () stthomas edu

-----Original Message-----
From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Flynn, 
Gerald
Sent: Wednesday, October 21, 2009 3:39 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Multiple of Single User Accounts

> -----Original Message-----
> From: The EDUCAUSE Security Constituent Group Listserv 
> [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Daniel Bennett
> Sent: Wednesday, October 21, 2009 4:18 PM
> To: SECURITY () LISTSERV EDUCAUSE EDU
> Subject: [SECURITY] Multiple of Single User Accounts
>
> What do you do when you have students who are also employees or vice 
> versa?  Do you create two unique network and e-mail accounts for them 
> or do they use a single account?

Currently, they have a single account. The account has LDAP attributes associated with it indicating their primary role 
that services can use for authorization decisions.

That said, we, like many others are exploring outsourcing student email.
If that happens, things may change. Student employees may get their outsourced email account and also a campus resident 
email account on the faculty/staff email system to be used for university business. No decisions have been made yet so 
if you have thoughts....