Re: Email Policy Changes

[Jack Daniel <jackadaniel () gmail com>]

As you are well aware, if you let people read their email, this is a
lost cause.  You can certainly slow the flow, but you can't stop it.

All of the things you mentioned, plus:
printing and storing paper copies
printscreen and export as images
Or screencast reading through several and export the video
Convert all to text, compress, encrypt, change file ext to .jpg or
.mp3 and export. Anyone inspecting will assume they are just corrupt
files.  Hell, if it is big enough call it a .vhd

The productivity damage to the company will be unpleasant- just for a
minor example: I can't imagine booking all travel, traveling,
submitting and receiving reimbursement in a 60 day window.  How about
marketing campaigns- idea to execution to tracking to ROI in 60 days?
The data will just get moved to different formats and be kept in more
diverse places.

Good luck.



On Mon, Jan 17, 2011 at 10:40 AM, Craig Freyman <craigfreyman () gmail com> wrote:
> Our lawyers are demanding a drastic change in the way we handle email at our
> company. This will be a huge change for our working culture here and I am
> anticipating major backlash from the users, but "It is what it is."  I was
> hoping the pauldotcom list would think of ways around their policy. I'll
> have to develop controls to try and stop people from doing so.
> Here is what they want to do:
> Only keep 60 days of email, everything will be deleted on a rolling basis.
> You can choose to save specific emails to your home drive and that space
> will be capped.
> Putting my nefarious user hat on, these are the ways around the policy as I
> see it:
>
> Upload email to a dropbox type account.
> Saving to USB drives
> Accessing webmail from a non-company computer and saving it there
> CD Burning
> Forwarding to external email accounts IE gmail, hotmail
> Saving to other places on the network
>
> Anyone have any other ideas?
> Thanks,
> Craig
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