Re: Emeriti Faculty Licensing

["Carter, Cyrus B" <carter () CAMPBELL EDU>]

I was curious about what you said. I found this article.
https://support.microsoft.com/en-us/topic/manage-graduating-student-licenses-and-content-in-microsoft-365-education-ba3142c7-fa7d-46d2-9efd-f1ee751cd400

basically If the institution wishes to maintain the email for alumni they can. But keeping the specific student license 
is not part of the deal.  This part below is FREE part that may be what was referenced by our Vendor regarding alumni.

  *   Inform students that after moving documents out of their school OneDrive for work or school, they can continue to 
access and edit with free Office for the web after leaving school.


Thank You,
Rusty Carter

[campbell]
Application Developer/Analyst
IT Services,
Buies Creek NC 27506
Voice (910) 814-4764
Fax (910) 893-1895
carter () campbell edu<mailto:carter () campbell edu>

From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> On Behalf Of Mandi Witkovsky
Sent: Wednesday, April 21, 2021 8:30 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] Emeriti Faculty Licensing

I'm not a licensing expert but I have always been told that per MS licensing, alumni are only entitled to email.

mandi

Mandi Witkovsky
Director, Identity and Access Management
for the Purdue University system
witkovsm () pfw edu<mailto:witkovsm () pfw edu>



From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV 
EDUCAUSE EDU>> On Behalf Of Carter, Cyrus B
Sent: Wednesday, April 21, 2021 2:41 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: Re: [SECURITY] Emeriti Faculty Licensing

We are currently migrating our Student tenant into our main tenant (fac/staff) in Azure AD. That was brought up if we 
wanted to setup Alumni constituency to allow users to keep some of the office365 components. Its my understanding that 
it is free but you as the institution would still have to manage it.  As of now our leadership does not wish to 
implement this for alumni because its just one more thing that would require us to manage and maintain.

As part of our migration/merge of tenants, we are also automating the provision and de-provision of the office 
licensing for the accounts.  This is something that we have outsourced and the project just started. Our first phase is 
to combine the tenants , second phase is to automate provisioning then final phase is to migrate our current single 
sign on to the azure platform and implement MFA.


Thank You,
Rusty Carter

[campbell]
Application Developer/Analyst
IT Services,
Buies Creek NC 27506
Voice (910) 814-4764
Fax (910) 893-1895
carter () campbell edu<mailto:carter () campbell edu>

From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV 
EDUCAUSE EDU>> On Behalf Of Kimmitt, Jonathan
Sent: Wednesday, April 21, 2021 2:19 PM
To: SECURITY () LISTSERV EDUCAUSE EDU<mailto:SECURITY () LISTSERV EDUCAUSE EDU>
Subject: [SECURITY] Emeriti Faculty Licensing

Hi all,

  Back in January there was a good conversation on the list about services that .edu's provide emeriti faculty 
members.....

For those that let them keep their account, specifically in office365, how do you handle licensing?  Do you add to your 
employee count to cover those licenses?

Thanks!

-Jonathan



~
Jonathan Kimmitt
CISSP, FIP, CDPSE, CIPP/E, CIPM, CIPT,
OTCP,GLEG, GPEN, GSNA, PCIP, CEH
Chief Information Security Officer
Information Technology
The University of Tulsa
jonathan-kimmitt () utulsa edu<mailto:jonathan-kimmitt () utulsa edu>
918.631.2743


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