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Re: [External]:Re: [SECURITY] HECVAT - Vendor Refusal

From: Michelle Hobbins <000002743980c253-dmarc-request () LISTSERV EDUCAUSE EDU>
Date: Wed, 16 Jun 2021 12:24:27 -0500
Jonathan,

I would also appreciate a copy of the rider.

I'll be happy to share how it compares to a series of language changes we
try to negotiate.

Regards,
Michelle

On Wed, Jun 16, 2021 at 12:09 PM Ferland, William <wferland () ccri edu> wrote:


Jonathan,



I would also appreciate receiving a copy of this document.



Thank you.



*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *King, Ronald A.
*Sent:* Wednesday, June 16, 2021 1:01 PM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* [External]:Re: [SECURITY] HECVAT - Vendor Refusal



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Please, we would like a copy of the agreement as well.



Thank you,

Ronald King

*Director of OIT Security*



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*Office of Information Technology*

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@NSUCISO (Twitter)

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*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Jones, Cindy
*Sent:* Wednesday, June 16, 2021 12:40 PM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



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I would also greatly appreciate the data rider agreement.  We have an IT
Addendum that we use but would like to share this with our University
Counsel Office.



Thank you!



*Cindy M Jones, CISSP, GLEG | Director – Risk Management & IT Compliance*

Enterprise Information Security

UAB | The University of Alabama at Birmingham

RUST 138 | 815 18th Street South | Birmingham, AL 35233

P: 205.975.8261 | cmjonz () uab edu



*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Joey Rego
*Sent:* Wednesday, June 16, 2021 11:35 AM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



Hi Jonathan,



I’d also be interested in the standard data rider agreement you mentioned.



Thanks





*Joey Rego*

Assistant Director of Information Security

Information Technology

Lynn University

3601 North Military Trail

Boca Raton, FL 33431

T: +1 561-237-7982

jrego () lynn edu

+1 561-237-7000 | lynn.edu
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*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Feldman, Nell D
*Sent:* Tuesday, June 15, 2021 4:21 PM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



Hi Jonathan,



I’d be interested in seeing your standard data rider agreement. Even with
a HECVAT assessment, we generally ask for some data protection language,
working with General Counsel when they do the standard contract review.



I have had a lot of struggles over the years and particularly recently
with vendors refusing to complete the HECVAT. It raises a red flag for
sure. I have found that these vendors are either new to the market, or new
to higher ed and haven’t matured their security programs yet.



I even had a case recently where a vendor provided the HECVAT saved as a
pdf where they had done their own scoring and refused to provide the
original spreadsheet so I could use the tool as it was intended—to complete
assessment myself.



Thanks,

Nell





*Nell Feldman*, CISSP (pronouns: she, her, hers)

IT Security Manager

Montgomery College

240-567-3120



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*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Kimmitt, Jonathan
*Sent:* Tuesday, June 15, 2021 10:15 AM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



Ah….   Okay….



So, what I do, in lieu of the HECVAT (and I can’t choose a different
vendor), is a standard data rider agreement that we ask them to sign along
with the contract that covers most of the critical pieces….



I’m happy to share if interested…..



-Jonathan











~

Jonathan Kimmitt

CISSP, FIP, CDPSE, CIPP/E, CIPM, CIPT,

OTCP, GLEG, GPEN, GSNA, PCIP, CEH

Chief Information Security Officer

Information Technology

The University of Tulsa

918.631.2743









*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Menne, Michael S
*Sent:* Tuesday, June 15, 2021 9:09 AM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



Johnathon,

They disagree with the intent of the HECVAT vs lite.  They consider the
HECVAT to be only for he most restricted data (HIPAA, PCI, SSN, etc). They
consider the HEVAT lite to be good enough for “sensitive” data.  This is a
vendor that a department on campus want to move an existing on-premise
solution to a cloud version.  I like the scoring feature of the HECVAT.  I
haven’t used the HECVAT lite a lot so far. The HECVAT has a good set of
questions that allow me to get assurances of how a vendor handles their
data security.









*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Kimmitt, Jonathan
*Sent:* Tuesday, June 15, 2021 8:45 AM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



Did they give you a reason why they won’t fill it out?



I’ve had several that have refused… some we move to the next vendor, some
we have signed NDA’s to get the information…..



-Jonathan







*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Ruth Ginzberg
*Sent:* Tuesday, June 15, 2021 8:43 AM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



Agree with Isaac … AND (perhaps because of the success of the HECVAT to
date…) one of the things I’m finding I need to ask for is a RECENT version
of the HECVAT … been getting some moldy oldies from some vendors that
really need to be updated to the current version…



*Ruth Ginzberg*
608-890-3961



*From:* The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> *On Behalf Of *Isaac Straley
*Sent:* Tuesday, June 15, 2021 8:40 AM
*To:* SECURITY () LISTSERV EDUCAUSE EDU
*Subject:* Re: [SECURITY] HECVAT - Vendor Refusal



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Obvious but just so it’s said: It is not up to the vendor what kind of
assurance your program needs. It is entirely their choice if they want to
do what you ask for or not.



Depending on the risk and our internal capacity to analyze, I’ve accepted
other formats of assurance. But I take a hard look at suppliers who resist
providing information, especially in a reusable vehicle like this. The
answer to “why won’t they do this” is an important factor.



The HECVAT isn’t perfect but we’ve collectively really done a lot of good
work to reduce the overhead on suppliers and it’s a good faith effort to
ask for it, in my opinion.



Isaac





--



Isaac Straley

Chief Information Security Officer

University of Toronto







*From: *The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU> on behalf of "Menne, Michael S" <
000002306ce3cd04-dmarc-request () LISTSERV EDUCAUSE EDU>
*Reply-To: *The EDUCAUSE Security Community Group Listserv <
SECURITY () LISTSERV EDUCAUSE EDU>
*Date: *Tuesday, June 15, 2021 at 6:28 AM
*To: *"SECURITY () LISTSERV EDUCAUSE EDU" <SECURITY () LISTSERV EDUCAUSE EDU>
*Subject: *[SECURITY] HECVAT - Vendor Refusal



*EXTERNAL EMAIL:*

For those that have used the HECVAT and HECVATlite, what has your response
been to a vendor who refuses to fill out the full HECVAT and claims that
HECVAT is only required for “sensitive data” (SSN, CC#, etc.)?



We have used the HECVAT lite only for situations where the data is
completely public.  In all other situations, we’ve used the HECVAT. Most
vendors take a few attempts to get the answers we are looking for, but I’ve
only had one other that has said they won’t fill it out at all.



Thank you,



*Michael Menne, CISSP*

*Chief Information Security Officer*

*IT Solutions Information Security*

*Minnesota State University, Mankato*

https://mankato.mnsu.edu/cyberaware
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-- 
Michelle Hobbins
Associate Vice President of Information Technology
Carthage College
(262) 551-6528

If you are a vendor or supplier, please go to www.carthage.edu/vendors for
more information on working with Carthage.

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