Re: SOP for Releasing Private Data Generated by Deceased Student?

[Bob Wilson <bob.wilson () USM EDU>]

So, at USM we’ve only addressed it for the students, and actually rolled that into one of our policies. 

 

3.9.         Email data of deceased or incapacitated students may be provided to an authorized individual. 

3.9.1.     Authorized individuals include an executor or a person who holds power of attorney for the student. 

3.9.2.     The authorized individual must provide a legal document demonstrating authorization.

3.9.3.     The request must be submitted in writing to the Office of the General Counsel.

 

Thanks

Bob

 

Remember that iTech will never ask for your password.

**********************************

Bob Wilson, CISSP

Technology Security Officer

University of Southern Mississippi

email :  <mailto:bob.wilson () usm edu> bob.wilson () usm edu

**********************************

:(){ :|:& };:

 

From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> On Behalf Of Eva Lorenz
Sent: Wednesday, January 15, 2020 9:55 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: Re: [SECURITY] SOP for Releasing Private Data Generated by Deceased Student?

 

Please contact me offline and I can share the handful of cases I was involved in and how they were handled 

 

Eva 

 

On Wed, Jan 15, 2020 at 10:16 AM Bryce Cunningham <bcunningham () colleges-fenway org <mailto:bcunningham () 
colleges-fenway org> > wrote:

At the institutions I serve, we’ve had a few tragic cases of deceased students where the parents or other family 
requested access to the deceased’s emails, laptop contents, or both. If your institution has a request form or policy 
for this situation I’d appreciate you sharing it since I’ve been asked if we can establish a procedure that handles 
such requests in order to reduce our response time and improve consistency.  My question is only about policy and SOP, 
*not* the legal question of whether or not the data should be released (that is determined by whether the deceased has 
a Will covering their digital legacy).

 

Bryce Cunningham, MS, CISM, CISSP

Information Security Officer

Colleges of the Fenway: 

Mass College of Art and Design &

Wentworth Institute of Technology

C: 617-396-7052

 

 

 

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