Re: Email forwarding for former faculty?

[Thomas Carter <tcarter () AUSTINCOLLEGE EDU>]

If requested, they can keep their .edu email address as long as they want it, but we don't do forwarding. We do worry 
about dormant addresses/accounts that could be compromised, but they fall under our password change policy, so that 
helps mitigate it to some extent.

We've had very few problems.  However, do think about policies on these accounts; what happens when the faculty member 
dies and the spouse asks for access? What happens if they move to another institution? What happens if they start a 
business out of their home and try to use their school email for business use? Etc.

As an aside, I suspect this will grow smaller over time. For current emeritus this may be the first email address they 
ever had. Current faculty seem less tied to their .edu email address.

Thomas Carter
Network and Operations Manager
Austin College
903-813-2564
[AusColl_Logo_Email]

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
Sent: Monday, April 13, 2015 5:32 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Email forwarding for former faculty?

When a faculty member ends employment with your institution on good terms, either for a position elsewhere or 
retirement (emeritus) status, do you provide an email forwarding service from their long established (and probably 
published) email address at your institution?  For how long? At what cost?

It would seem to support academic progress and long term professional associations to do so and be of minimal cost.  
Graduates could more easily contact former instructors/mentors for letters of reference and other occasional 
communications.  Professional relationships could be maintained and renewed more easily as people move between 
institutions.  Many retired faculty maintain research interests and contributions to professional organizations.

The only risk that is apparent to me is that former faculty could attempt to represent themselves as still employed at 
their former institution and may appear to "speak for" that institution.  That seems to me to be a tiny risk for 
faculty who have separated on good terms.


Bob Bayn      SER 301      (435)797-2396    IT Security Team
Office of Information Technology,         Utah State University
    Do you know the "Skeptical Hover Technique" and
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