Re: Email forwarding for former faculty?

[Miguel Angel Gonzalez de la Torre <mglez () ITESM MX>]

Hello.

Here at ITESM we give emeritus an option to keep the email, but no other services. But we check for activity every now 
and then.
For faculty that leave, they get the email for 8 months, time enough to return to other semester (skipping one).
Then all the services and credentials are disable.

Here the risk is that a person can use the active email to speak of a job relationship when there is not, so is kind of 
legal issue.
And the risk of the email reputation if the account is compromised, as Don has remarked.
Hope it helps.

Ing. Miguel Angel González de la Torre, MCC
Director Seguridad de la Información
Dirección de Tecnologías de Información
Contáctame por Lync<sip:mglez () itesm mx>

Tel.: 52 (81) 8158 2000, ext. 2936. Fax: 81 81582287
Enlace intercampus: 80-689-2936.

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Bob Bayn
Sent: lunes, 13 de abril de 2015 05:32 p. m.
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Email forwarding for former faculty?

When a faculty member ends employment with your institution on good terms, either for a position elsewhere or 
retirement (emeritus) status, do you provide an email forwarding service from their long established (and probably 
published) email address at your institution?  For how long? At what cost?

It would seem to support academic progress and long term professional associations to do so and be of minimal cost.  
Graduates could more easily contact former instructors/mentors for letters of reference and other occasional 
communications.  Professional relationships could be maintained and renewed more easily as people move between 
institutions.  Many retired faculty maintain research interests and contributions to professional organizations.

The only risk that is apparent to me is that former faculty could attempt to represent themselves as still employed at 
their former institution and may appear to "speak for" that institution.  That seems to me to be a tiny risk for 
faculty who have separated on good terms.


Bob Bayn      SER 301      (435)797-2396    IT Security Team
Office of Information Technology,         Utah State University
    Do you know the "Skeptical Hover Technique" and
    how to tell where a web link really goes?  See:
    
https://it.usu.edu/computer-security/computer-security-threats/articleID=23737<%20https:/it.usu.edu/computer-security/computer-security-threats/articleID=23737>