Re: Removing Sensitive Data from Paper Documents

[Morrow Long <morrow.long () YALE EDU>]

Apparently the grease pencils and black ink governments have used are
now always great at redaction as clever people can hold the documents
up to light, read raised or indented surfaces on the original, etc:

Sloppy Redaction: To Err Is Automated
http://www.law.com/jsp/legaltechnology/pubArticleLT.jsp?id=1202432840446

I've always favored taping over or using "White-out" on originals (or
copies of originals) and/or making paper copies of the 'masked'
version on a copier (or scanner) -- however many today recommend
scanning in the documents and then electronically erasing the text or
pixels you wish to redact.

Here is a software package to do just that:

        http://www.extractsystems.com/index.php?page=public_safety.html

- Morrow

On Oct 26, 2009, at 4:08 PM, Patria, Patricia wrote:

> Is anyone aware of a technique that will allow you to modify a paper
> record to make the personal identifying information unreadable while
> keeping the rest of the document intact? Aside from cutting the
> information from the document (which is not practical), are there
> special markers, pens or white-out designed for this purpose?
>
> In an effort to comply with MA 201 CMR, we would like to remove PI
> from certain paper files, while keeping the document intact.
>
> Thanks in advance for any advice you can offer.
>
> Patty
>
> Patty Patria
> Chief Information Security Administrator | Bentley University
> 175 Forest Street, Waltham, MA 02452 |781.891.2364

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