Re: Faculty & Staff E-mail Forwarding to Outside Providers

[Ken Connelly <Ken.Connelly () UNI EDU>]

Yes, people do silly things occasionally.  Mail servers here will
recognize that there are "x" number of local Received: headers on the
message and place the message on hold.  Mail admins periodically review
those messages and deal with them manually.  It takes a rare breed of
faculty to make such a mistake again, although it has been known to
happen here.

- ken

Sabo, Eric wrote:
> If they forwarded how do you handle message loops?   Has a message loop ever happened?   We never allowed forwarding 
> because of the message loops.   We currently run Exchange 2007.
>
> -----Original Message-----
> From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Ken 
> Connelly
> Sent: Thursday, January 29, 2009 10:16 AM
> To: SECURITY () LISTSERV EDUCAUSE EDU
> Subject: Re: [SECURITY] Faculty & Staff E-mail Forwarding to Outside Providers
>
> We do not attempt to control e-mail forwarding for faculty, staff, or
> students. All are able to setup forwarding on their own without
> intervention from IT.
>
> - ken
>
> Stanclift, Michael wrote:
>
> > Just curious how many of you permit employees to forward their work
> > email to non-campus managed email providers. We will periodically
> > setup forwards for them as requested, but have started to wonder if
> > this may be a FERPA violation since students are not aware their
> > information is being released to a third party service, where as if
> > the professor asks them to use a non-campus email, at least they're
> > aware of it when sending it.
> >
> > We've always disliked the practice because it's just additional
> > overhead for us and makes it difficult to track down messages sent to
> > people, or recover them if they delete them. But is there a legal
> > reason behind not doing it?
> >
> > *Michael Stanclift*
> >
> > *Network Analyst*
> >
> > *Rockhurst University*
> >
> > http://help.rockhurst.edu <http://help.rockhurst.edu/>
> > (816) 501-4231

--
- Ken
=================================================================
Ken Connelly             Associate Director, Security and Systems
ITS Network Services                  University of Northern Iowa
email: Ken.Connelly () uni edu   p: (319) 273-5850 f: (319) 273-7373