Re: Faculty & Staff E-mail Forwarding to Outside Providers

["Tupker, Mike" <mtupker () MTMERCY EDU>]

We recently stopped email forwarding on our exchange server. Our issues weren't necessarily just with ferpa but with 
notifications. Many of the email forwards that people had requested that we setup for them were pointing to addresses 
that they didn't use anymore. As a result some people started complaining that they weren't getting their emails or 
that campus email didn't work. :)

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of 
Stanclift, Michael
Sent: Thursday, January 29, 2009 9:12 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Faculty & Staff E-mail Forwarding to Outside Providers

Just curious how many of you permit employees to forward their work email to non-campus managed email providers. We 
will periodically setup forwards for them as requested, but have started to wonder if this may be a FERPA violation 
since students are not aware their information is being released to a third party service, where as if the professor 
asks them to use a non-campus email, at least they're aware of it when sending it.

We've always disliked the practice because it's just additional overhead for us and makes it difficult to track down 
messages sent to people, or recover them if they delete them. But is there a legal reason behind not doing it?


Michael Stanclift
Network Analyst
Rockhurst University

http://help.rockhurst.edu<http://help.rockhurst.edu/>
(816) 501-4231