Educause Security Discussion mailing list archives
Re: Gmail, etc. - Forwarding Email to Personal Accounts!
From: "Parker, Ron" <Ron.Parker () BRAZOSPORT EDU>
Date: Wed, 8 Nov 2006 15:04:18 -0600
I could see some FERPA issues with that. As someone else said, you don't know who besides the employee is reading the e-mail. If a student sends an e-mail discussing their grades and the faculty member's spouse reads the e-mail, I think that technically constitutes a FERPA violation. I recently attended a seminar where our attorney discussed FERPA issues with us and I was amazed at the myriad ways we can foul up without even trying. In one example case, a retired faculty member was given a list of students that he had formerly taught that included some FERPA protected data items. The faculty member and the institution were sued by one of the people on the list because the retired faculty member had no right to the information under FERPA even though he had full access to it in the past. As far as getting cooperation, doesn't the threat of the institution having to spend hundreds of thousands or millions of dollars defending against FERPA lawsuits get anyone's attention? I don't know how big of an issue this is in reality but there are plenty of examples of institutions getting sued. I'd enjoy hearing from anyone with actual experience on the wrong end of one of these situations. -- Ron Parker, Director of Information Technology, Brazosport College ________________________________ From: Sadler, Connie [mailto:Connie_Sadler () BROWN EDU] Sent: Wednesday, November 08, 2006 2:03 PM To: SECURITY () LISTSERV EDUCAUSE EDU Subject: [SECURITY] Gmail, etc. - Forwarding Email to Personal Accounts! Hi, all... we have more and more people (faculty and staff as well as students) who want to forward their work-related messages, as well as their personal messages, to one central email account, usually gmail. Obviously, I am concerned about having potentially sensitive university email content sitting on a gmail server. What are you folks doing to manage these sorts of requests? Are you preventing staff or faculty from doing this? If so, how has that worked? We are rapidly moving toward expectations people have of having all of their messaging funneled to one place, and while this is certainly convenient, I'm quite concerned about how we can ensure a reasonable level of security. Thanks - Connie J. Sadler, CM, CISSP, CISM, GIAC GSLC IT Security Officer Brown University Box 1885, Providence, RI 02912 Connie_Sadler () Brown edu <mailto:Connie_Sadler () Brown edu> Office: 401-863-7266 PGP Key: http://pgp.mit.edu:11371/pks/lookup?op=get&search=0x91E38EFB <http://pgp.mit.edu:11371/pks/lookup?op=get&search=0x91E38EFB> PGP Fingerprint: DA5F ED84 06D7 1635 4BC7 560D 9A07 80BA 91E3 8EFB
Current thread:
- Gmail, etc. - Forwarding Email to Personal Accounts! Sadler, Connie (Nov 08)
- <Possible follow-ups>
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Geoff Nathan (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Theresa Semmens (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Ken Connelly (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Pace, Guy (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Parker, Ron (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Theresa M Rowe (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! hokan (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! David Lundy (Nov 08)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Theresa M Rowe (Nov 09)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Geoffrey S. Nathan (Nov 09)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Mark S. Bruhn (Nov 09)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Mike Wiseman (Nov 09)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Steve Schuster (Nov 09)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Theresa M Rowe (Nov 09)
- Re: Gmail, etc. - Forwarding Email to Personal Accounts! Paul Kendall (Nov 09)
(Thread continues...)