Re: Minimum DLP rules & thresholds for all users

[Jeff Choo <jeff_choo () WILLIAMJAMES EDU>]

Hi Jim

1. We are in Office 365 environment so we use the built-in DLP feature to set up a blanket standard DLP policy across 
all users under the same domain.  We then make an exception for individuals who tends to handle a lot of PII or FERPA 
related data with external partners such as our HR dept or Registrar Dept so they don't have to report for rule 
exceptions every time.

2. We use the standard templates in Office 365 that cover HIPAA, FERPA, GLBA, and PII against all emails going outside 
of the domain.

3. We are a small college like yours so the decisions are usually made/recommended by a few key stakeholders, and then 
approved by the executive sponsor(s).  In the DLP case - the decisions are made by me/IT Office and then approved by my 
boss VP of Finance and Operations.

Regards


Jeff Choo

Director of Information Technology, Information Security Officer
William James College
1 Wells Avenue, Newton MA, 02459
E: Jeff_Choo () williamjames edu
O: (857) 299-7243
W: http://support.williamjames.edu



-----Original Message-----
From: The EDUCAUSE Security Community Group Listserv <SECURITY () LISTSERV EDUCAUSE EDU> On Behalf Of Jim A. Bole
Sent: Monday, November 9, 2020 1:18 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Minimum DLP rules & thresholds for all users

I would like to get some feedback from folks that have deployed a DLP solution:
1.       What are the minimum rules and thresholds you've applied across your org to all/most users, as opposed to more 
granular rules you may have applied to specific groups requiring increased security/privacy?
2.       Since SSN is often regarded as a key piece of PII, what rules/thresholds have you applied for SSNs and what 
regulatory criteria supports it (FERPA, GLBA, GDPR, etc.)
3.       What person or group is responsible for establishing DLP policy parameters, IT, Privacy Office, Legal, etc.?
I'm especially interested in small/medium private institutions like mine who don't have as heavy of a compliance burden 
as larger, public ones.

Many thanks.

Jim Bole
Director of Information Security
Stevenson University
1525 Greenspring Valley Road
Stevenson, MD, 21153-0641
jbole () stevenson edu | O: 443-334-2696



**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at 
https://linkprotect.cudasvc.com/url?a=https%3a%2f%2fwww.educause.edu%2fcommunity&c=E,1,SITlAtM8Ptm90sbN_UgGLEAPq06yWwsd6p7htMivNgNgVH5rK3hM4FdcYTzZgeUbWheLCN3-p5l2UMCfMaJAffz-jyC8MPBy8Wj8ECKDDlVY&typo=1
This message may contain confidential information intended only for the individual named. If you received this message 
by mistake, please let the sender know by e-mail reply and delete it from your system. If you are not the intended 
recipient you are hereby notified that disclosing, copying, distributing or taking any action in reliance on the 
contents of this information is strictly prohibited.

**********
Replies to EDUCAUSE Community Group emails are sent to the entire community list. If you want to reply only to the 
person who sent the message, copy and paste their email address and forward the email reply. Additional participation 
and subscription information can be found at https://www.educause.edu/community