Banner 9 - Limiting Access to student records

[Jason Fried <friedj () SUNYSUFFOLK EDU>]

Good morning,

Apologies for the cross-posting...For any institutions who have completed their migration to Banner 9:


-          Do you have a solution in place to limit access to students' address and phone number.

o   I believe those two data types are tied together in Banner 8. By removing the hyperlink under the students' name in 
Class Roster, Final Grades and a few other places, this removes visibility to both address/phone, but is there a way to 
keep the phone number if that's a requirement? If yes, Out of box vs. customization?

-          Does adjunct faculty not currently teaching a class have access to their rosters and student records from 
previous semesters?

-          Separately, would like to have a discussion on Banner permissions for Faculty and administrative side.

o   How do you define roles and classes?

o   How often do you have 'supervisors' validate level of access/permissions?

o   When an employee transfers to another department, do you have a process and procedure to strip away all 
permissions, then add only what they need? Is this always a one-off, or do you have documented process for department 
leads and data owners to follow?


Regards,

Jay
--
Jason Fried
Information Security Officer
Information Technology Services
Suffolk County Community College
O: 631.451.4291 / M: 631.897.6064
@SuffolkITS