Educause Security Discussion mailing list archives
Re: Storing SSN on file server
From: "Barton, Robert W." <bartonrt () LEWISU EDU>
Date: Mon, 19 Mar 2018 16:40:34 +0000
Morning, Although not exactly the same, we had this kind of debate over student complaint forms. For the short term, we moved to a cloud solution/form for their needs. We are looking to move to a AaaS solution in the coming months. Robert W. Barton Director of Information Security Lewis University One University Parkway Romeoville, IL 60446-2200 815-836-5663 From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Minh Nguyen Sent: Monday, March 19, 2018 11:19 AM To: SECURITY () LISTSERV EDUCAUSE EDU Subject: [SECURITY] Storing SSN on file server Hello All, I have several users who need to store social security numbers in spreadsheets and PDF's as part of their work. They cannot get rid of the SSN because the federal government requires the SSN for reporting purposes. This group has access to my file server where they have been storing the Excel and PDF files. I am not comfortable with this. Does anyone have any suggestions on how I can securely save these files? I could ask them to encrypt every single Excel and PDF file, but I don't know if they will do this. The files does have to be stored on our file server for backup purposes since we do not backup local desktop. In addition, the files are shared among a few users, so it can't be store locally. Any other suggestions? Thanks Minh =========================================== Minh T. Nguyen, CISSP Graduate Studies - Director of Information Technology University of California, Davis Google Voice: (530) 454-7647 E-Mail: mtnguyen () ucdavis edu<mailto:mtnguyen () ucdavis edu> LinkedIn: www.linkedin.com/in/DiverMinh<http://www.linkedin.com/in/DiverMinh> =========================================== This message (including any attachments) is intended only for the use of the individual or entity to which it is addressed and may contain information that is non-public, proprietary, privileged, confidential, and exempt from disclosure under applicable law or may constitute as attorney work product. If you are not the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this communication is strictly prohibited. If you have received this communication in error, notify us immediately by telephone at (815)-836-5950 and (i) destroy this message if a facsimile or (ii) delete this message immediately if this is an electronic communication. Thank you.
Current thread:
- Storing SSN on file server Minh Nguyen (Mar 19)
- Re: Storing SSN on file server Barton, Robert W. (Mar 19)
- Re: Storing SSN on file server Gioia, Matthew P. (Mar 19)
- Re: Storing SSN on file server Haselhoff, Brent (Mar 19)
- Re: Storing SSN on file server Macatiag, Darwin (Mar 19)
- Re: Storing SSN on file server Kevin Wilcox (Mar 19)
- Re: Storing SSN on file server randy (Mar 19)
- Re: Storing SSN on file server Macatiag, Darwin (Mar 19)
- Re: Storing SSN on file server Barton, Robert W. (Mar 19)
- <Possible follow-ups>
- Re: Storing SSN on file server Davis, Kevin (Mar 19)