Re: Looking for suggestions on how our students can securely upload sensitive documents to our Admissions department

[Thomas Carter <tcarter () AUSTINCOLLEGE EDU>]

We just rolled out Citrix Sharefile for a similar purpose:
https://www.sharefile.com

Thomas Carter

-----Original Message-----
From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Chris 
Green
Sent: Wednesday, September 23, 2015 1:16 PM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Looking for suggestions on how our students can securely upload sensitive documents to our 
Admissions department

All,

It was recently brought to my attention that our students are being asked to email documents containing potentially 
sensitive data from their student email accounts to our Admissions department. While this process is technically secure 
since the data is encrypted, I believe it promotes a detrimental practice to our students. The last thing I want is for 
our students to think it's OK to email sensitive data whenever that information is needed by a third party. Right now I 
am just looking for better alternatives that I can present to our Admissions department as a way to prevent this 
process from continuing.

Any and all suggestions and/or feedback are greatly appreciated!

-C.


Chris Green
Information Security Officer
University of Texas at Tyler