Re: Sharing files

["Shalla, Kevin" <kshalla () UIC EDU>]

There's one factor that seems to trump many others: ease of use. The easiest way to get a file to someone else is to 
attach it in an e-mail message. The problem is that it's also the least secure. Our university offers several 
alternatives to e-mail attachments: Google Drive, Box, and a homegrown website / database that operates similarly to 
web-based e-mail, allowing attachments.

Kevin Shalla
Academic and Enrollment Services
University of Illinois at Chicago

From: The EDUCAUSE Security Constituent Group Listserv [mailto:SECURITY () LISTSERV EDUCAUSE EDU] On Behalf Of Brandon 
Payne
Sent: Thursday, September 12, 2013 9:26 AM
To: SECURITY () LISTSERV EDUCAUSE EDU
Subject: [SECURITY] Sharing files

What is everyone else doing for sharing important files between two employee users (not a whole department)? When I say 
important, I mean, these files may contain communication about a particular student, business data, etc. We have Google 
Apps so we try and communicate that these types of files should not be sent through email. Using usb drives is 
inefficient and insecure as these could be personal usb drives brought from home that now has business data. We do 
utilize network shares but there may be more individuals that would be able to view these files if placed there and we 
would like to avoid duplicating files between network shares.

I've seen a few online services that does this like RapidShare, Hotfile, Dropbox for Business, etc. but would it be 
better to have something hosted on campus that we can get more control over with what data stays on campus and not some 
place out there on the Internet?

To add, We've looked at 7zip and Winzip however, the issue with putting a password on a file is users not documenting 
passwords and having to refer back to this file after that person leaves.

Thanks!

--
Brandon Payne
Technical Support Specialist
Sauk Valley Community College