Re: Privacy Implications of using Student Photos

[Brad Judy <win-hied () BRADJUDY COM>]

I found two conflicting definitions of "directory information" on the SHU
website.

The student handbook
(http://www.shu.edu/offices/upload/STUDENT-HANDBOOK.pdf) says:  "A student's
name, address, telephone listing, date and place of birth, major field of
study, participation in recognized activities and sports, photos,
information on height and weight of athletic team members, dates of
attendance, degrees and awards received, and most recent previous
educational institution attended are directory information and may be
released without the student's permission, at the discretion of the
University, unless the student has objected to such disclosure, in writing."

But the enrollment presentation given to your class of 2013
(http://www.shu.edu/events/upload/Enrollment-Services.pdf) says directory
information is:  Name, Address, Phone number & email address, Dates of
Attendance, Degree(s) awarded, Enrollment Status & Major field of study

Given that two different statements may have been made to your students, you
should consult with your FERPA officer and legal counsel before deciding if
photographs can be treated as directory information or FERPA protected
information.

Brad Judy

--------------------------------------------------
From: "Anand S Malwade" <Anand.Malwade () SHU EDU>
Sent: Tuesday, December 15, 2009 5:08 PM
To: <SECURITY () LISTSERV EDUCAUSE EDU>
Subject: [SECURITY] Privacy Implications of using Student Photos

> I was curious to know what position other Universities have regarding the
> posting of Student photos on a web application that can be accessed by
> faculty and other students.
>
> Is an Opt out policy mandatory ?
>
>
> if there any FERPA or other privacy guidelines around the same ?
>
>
>
> Thanks,
> Anand