Re: IT Security in Purchases and Contracts

[Theresa M Rowe <rowe () OAKLAND EDU>]

We've tried to address this with outsourced and ASP solutions first.  We've separated these with the reasoning that in 
these situations, our data are going somewhere else to live, and really the goal of our security practice is protecting 
the data.

On our web site:  http://www2.oakland.edu/uts/policies.cfm
Click on Outsourcing, Hosting and Application Service Providers  (red words are all clickable)

Departments first have to review the Checklist.
Vendors have to submit the Standards document, and depending on the situation, the Mutual Non-Disclosure Agreement.

If we are happy with the documents, the purchase can proceed.  The submitted documents are turned in with the contracts 
to our Office of the General Counsel.  The attorney writes the material in as an exhibit.

For software and systems that we are buying for in-house installation, we write the security requirements into the RFP. 
 Vendors must respond to specifics in the RFP.  That security response is a consideration when making the final 
purchase decision.  We then work with our legal department to finalize the requirements into the contract.

Theresa



---- Original message ----
> Date: Tue, 4 Sep 2007 08:37:18 -0600
> From: Eric Galyon <Eric.Galyon () CUSYS EDU>
> Subject: [SECURITY] IT Security in Purchases and Contracts
> To: SECURITY () LISTSERV EDUCAUSE EDU
>
>   I've attempting to research Higher Education
>   practices in extending University IT security
>   policies to contracts and purchases.  I'm interested
>   in speaking with any institution that has either:
>
>
>
>   1)  Created specific processes which enforce
>   specific reviews and/or approvals of IT security
>   aspects prior to purchase authorization.
>
>
>
>   2)  Introduced specific written language into
>   contracts, service arrangement agreements, or RFPs
>   requiring vendors to meet University IT security
>   policy requirements.
>
>
>
>   I'd be interested in knowing about institutions that
>   have tackled either of these issues; contact
>   information would be a plus.  I'll gladly summarize
>   my results and post them back to this list for
>   others.
>
>
>
>   Thanks,
>
>
>
>   Eric Galyon
>
>   Technical Security Specialist
>
>   Office of Information Security
>
>   University of Colorado
>
>   (303) 492-9419
>
>   Eric.Galyon () cusys edu
Theresa Rowe
Assistant Vice President
University Technology Services
www.oakland.edu/uts - the latest news from University Technology Services